What are the responsibilities and job description for the Receiving Administrative Assistant position at Vista Industrial Packaging Inc?
- Provide clerical support to the front office and operations staff. Answer multi-line phone system and properly route calls with professionalism and courtesy.
- Retrieve messages from the associate call-in voicemail box and distribute information on absences daily.
- Greet visitors to the facility with professionalism and courtesy.
- Process and distribute daily production report.
- Reconcile contract labor invoices against recorded hours. Work with temporary labor providers to resolve any discrepancies between hours worked and hours invoiced.
- Reconcile Vista associate payroll hours. Record any adjustments or corrections labor management/time keeping software system. Print bi-weekly time sheets for associate sign off. Upload complete payroll file by assigned deadline for payroll processing.
- Ensure onboarding paperwork for new employees is completed and sent to HR.
- Track employees’ time off requests.
- Conduct first day orientation for new employees.
- Order any supplies needed in the office or warehouse.
- Perform other clerical support duties as directed by front office staff.
- Monitor the arrival of truck drivers onto Vista’s property.
