What are the responsibilities and job description for the Receiving Administrative Assistant position at Vista Packaging and Logistics?
Description
- Provide clerical support to the front office and operations staff. Answer multi-line phone system and properly route calls with professionalism and courtesy.
- Retrieve messages from the associate call-in voicemail box and distribute information on absences daily.
- Greet visitors to the facility with professionalism and courtesy.
- Process and distribute daily production report.
- Reconcile contract labor invoices against recorded hours. Work with temporary labor providers to resolve any discrepancies between hours worked and hours invoiced.
- Reconcile Vista associate payroll hours. Record any adjustments or corrections labor management/time keeping software system. Print bi-weekly time sheets for associate sign off. Upload complete payroll file by assigned deadline for payroll processing.
- Ensure onboarding paperwork for new employees is completed and sent to HR.
- Track employees' time off requests.
- Conduct first day orientation for new employees.
- Order any supplies needed in the office or warehouse.
- Perform other clerical support duties as directed by front office staff.
- Monitor the arrival of truck drivers onto Vista's property.
- 2 years in an office environment
- Minimum of 1 year working in HR processes.
- Proficient with MS Office with emphasis on MS Excel
- Ability to interact with guests and Vista associates in a professional and courteous manner.
- Excellent organizational skills. Ability to prioritize tasks in a fast-paced environment.
- Excellent interpersonal communication skills required.
