Executive Assistant to CEO

Job Overview
We are seeking a highly organized and proactive Executive Assistant to support our CEO in a fast-paced environment. The ideal candidate will possess exceptional clerical skills, strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a blend of administrative expertise and personal assistant capabilities, ensuring that the CEO’s office runs smoothly and effectively.

Responsibilities

• Manage and organize the CEO's calendar, including scheduling meetings, appointments, travel arrangements and resolving any scheduling conflicts.
• Serve as the primary point of contact for internal and external communications, demonstrating excellent customer service skills.
• Draft, prepare and proofread documents, reports, board meeting notes and presentations to ensure accuracy and professionalism.
• Prepare Word, Excel , PowerPoint presentations, agendas, special projects and other documents in support of the objectives of the organization.
• Maintain sensitive matters with a high level of confidentiality and discretion.
• Attend meetings as needed and take and transcribe notes for distribution and follow up on tasks and projects assigned.
• Be responsive to emails/texts/telephone calls with contact both inside and outside of standard business hours.
• Organize and coordinate events, meetings, and conferences as needed.
• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring calls to the appropriate department or staff member.
• Assist with office management tasks to ensure a productive work environment.
• Support the CEO with personal assistant duties, adhoc projects as assigned -such as personal events and/or family needs.
• Arrange travel and accommodations for CEO.
• Welcome the CEO's guests by greeting them, in person or via phone; answering and directing inquiries.
• Conserve the CEO's time by reading, researching, collecting and analyzing information as needed, in advance.
• Represent the company and the CEO in a positive light through outstanding follow-through skills and sound judgement.

Experience

• Proven experience as an Executive Assistant supporting C-Level; executives - 3 years.
• B.A. degree preferred.
• Flexible hours as dictated by the needs of the CEO and business.
• Excellent communication skills ability to interact with people on all levels in a confident, professional manner.
• Business sense- can decipher priorities and make sound judgement calls.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
• Excellent proofreading skills with a keen eye for detail in written communication.
• Familiarity with event planning processes is a plus.
• Experience in clerical tasks such as data entry, filing, and managing office supplies is essential.
• Ability to handle confidential information with integrity and professionalism.

Why VCS?

VCS is a progressive and fast-growing technology company. We are specifically looking for innovative thinkers who want to positively impact company growth, as well as guide the growth and progression of their own careers.

Visual Computer Solutions, Inc. is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Type: Full-time

Pay: $68,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health savings account
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

Salary : $68,000 - $80,000