What are the responsibilities and job description for the Event Marketing Specialist position at Vital Force Solutions?
12 month contract
Job Overview:&
We are seeking an experienced and dynamic contractor to develop and execute effective events and trade shows. The ideal candidate will be responsible for planning, coordinating, and executing high-impact events, including tradeshows, workshops, educational events, and meetings that align with our brand and strategic objectives. This role requires a strategic thinker with strong project management and interpersonal skills who is detail-oriented and able to handle multiple projects simultaneously.
Key Responsibilities:
- Develop comprehensive event action plans, including show strategy, objectives, timelines, budgets, and resource allocations using Danaher planning tools.
- Coordinate with internal teams and external vendors to ensure seamless execution of events.
- Collaborate with procurement on contract negotiations and Statements of Work (SOWs).
- Partner with the exhibitor warehouse vendor and marketing communications team to design the tradeshow booth, ensuring compliance with branding guidelines and attraction of the target audience.
- Oversee event setup, execution, and teardown in partnership with the exhibitor warehouse vendor, ensuring smooth operations and prompt resolution of any issues.
- Develop and maintain event budgets, ensuring cost-effective use of resources and accuracy in invoice consolidation; provide financial reporting and analysis post-event.
- Track expenses and contracts, processing invoices in a timely manner within the appropriate systems.
- Conduct post-event analysis on key metrics to assess event success and identify areas for improvement.
- Support administrative tasks, including contracts, invoices, NDAs, reports, documentation, and templates.
Qualifications:
- Bachelor’s degree in Event Management, Marketing, Communications, or a related field.
- Minimum of 3 years of experience in event planning and tradeshow management.
- Proven track record of managing successful corporate events and tradeshows.
- Strong project management skills with the ability to work under pressure and meet aggressive deadlines.
- Willingness to travel 25% to 35% of the time.
Preferred Skills:
- Experience in the biotechnology, diagnostics, or healthcare sector.
- Knowledge of current event trends and best practices.
- Certification in event planning (CMP, CSEP, etc.) is a plus.
Education:& Bachelors Degree
Certification:& Certified Meeting Professional
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