Lab Administrative Assistant

VitalSkin Dermatology is growing and we have opened a new position in our Urbana Pathology Lab.

We are seeking a detail-oriented and organized Administrative Assistant to support our Pathologist. This is a new role within our expanding laboratory team, and the job duties may evolve as the lab continues to grow. The ideal candidate will possess excellent administrative skills, a strong attention to detail, and the ability to manage multiple tasks efficiently within a fast-paced environment.

Key Responsibilities:

• Data Entry and Record-Keeping:
  • Accurately enter patient diagnoses and additional tests required into the electronic medical records (EMR) system.
  • Maintain organized and accurate files for pathology results, including electronic and physical filing of slides and reports.
• Transcription Duties:
  • Transcribe pathology results and other related documentation with precision and clarity.
  • Ensure all transcriptions are completed in a timely manner to facilitate prompt patient care.
• Communication Facilitation:
  • Act as the primary point of contact between the pathology lab and the Pathologist, ensuring smooth and efficient communication.
  • Coordinate the delivery and collection of pathology materials and ensure timely follow-up on tests and results.
• Administrative Support:
  • Manage calendars, schedule appointments, and handle phone calls and correspondence related to pathology services.
  • Assist the Pathologist in preparing reports and documents as necessary.
• Team Collaboration:
  • Work closely with the pathology team and other medical staff to support departmental goals.
  • Maintain confidentiality and professionalism in all interactions and documentation.

Qualifications:

• High school diploma or equivalent; an associate or bachelor's degree in a related field is preferred.
• Previous experience in a medical or laboratory setting is preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with EMR systems.
• Strong keyboarding and transcription skills, with attention to detail.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and work independently.
• Knowledge of HIPAA regulations and compliance is essential.
• Ability to work in a fast-paced environment and move back and forth between the lab and the Pathologist's office numerous times throughout the day.

Qualifications Guidelines

Education/Training/Experience Required:

High school graduate or equivalent.

Desirable:

Secretarial or clerical, previous medical billing, and data processing experience.

Knowledge:

• Basic computer and work processing applications
• Understanding of medical terminology
• Understanding of anatomy and physiology
• Client care, QA, and safety practices
• Data processing and billing principles and techniques

Skills/Abilities:

• Operate a personal computer including word processing
• Type a minimum of 60 wpm
• Accurate spelling, grammar, and punctuation
• Operate dictation equipment, microfiche, copiers, calculators, multi-line telephone, and facsimile equipment
• Schedule, organize and complete work in accordance with company deadlines
• Understand and follow specifications and instruction
• Communicate effectively and work cooperatively with staff, management, and external customer
• Maintain confidentiality of patient records