What are the responsibilities and job description for the Event Producer position at VIVA Creative?
About the Event Producer position
VIVA Creative is seeking an experienced and dynamic event producer to lead the production of large-scale live and virtual events. We are looking for a highly skilled professional with a passion for creating impactful experiences. The ideal candidate has a proven track record of producing a wide range of events, including conferences, meetings, concerts, tradeshows, product launches, award shows, and more. This is a hands-on role for someone who thrives in fast-paced environments and excels at bringing complex productions to life.
WHAT YOU WILL DO :
Oversee the entire event lifecycle, making informed decisions to ensure success.
Create and manage project budgets and timelines with precision and efficiency.
Collaborate with account and creative leads, actively participating in client strategy and status meetings.
Coordinate all event content elements and oversee production.Lead RFP response teams for events ranging from hundreds to thousands of participants.
Build and maintain strong relationships with senior-level clients, internal teams, venues, and vendors.
Work closely with internal teams to align event objectives, strategies, and creative requirements.
Negotiate effectively with clients, venues, and vendors to manage costs.
Partner with VIVA's live team to ensure A / V requirements align with creative and project goals.
Collaborate with VIVA's digital team, leveraging extensive knowledge of digital event components.
Lead and inspire on-site teams to deliver flawless events that consistently exceed client expectations.
Manage on-site event execution with professionalism and attention to detail.
Deliver all post-event materials and client deliverables on time and to the highest standard.
ABOUT YOU :
You are an experienced live and virtual event producer with a strong background in agency work and global brand experience. You've successfully produced complex, large-scale conferences (10,000–20,000 attendees) featuring multiple elements such as exhibit halls, main stage productions, entertainment, presentations (PPT & Keynote), breakout sessions, and digital components.
Clients love working with you. They request you by name and rave about your ability to deliver exceptional results.
You are a proactive go-getter with a sense of urgency and a “let's get it done” mindset.
A skilled collaborator and project manager; you excel at bringing teams together to achieve outstanding outcomes.
Multitasking is second nature to you. You manage competing priorities with efficiency, relying on proven systems and processes.
You confidently lead RFP response teams, using your expertise to secure new projects and inspire confidence in clients.
Your innovative spirit drives you to explore the future of the event industry, incorporating emerging A / V technologies and creative concepts to deliver groundbreaking experiences. No challenge is too big, even if it's never been done before.
You thrive under pressure, maintaining composure and focus in high-stakes situations.
Organization is your superpower. No detail escapes your attention, and your projects run like clockwork.
Your upbeat, friendly, and positive attitude makes you a joy to work with, even in tough situations. People trust your judgment because you consistently make the right decisions.
On-site, you are a natural leader, inspiring teams to produce flawless events that exceed client expectations time and again.
You're a skilled negotiator who manages budgets and timelines with precision and efficiency.
Deadlines are sacred to you, and preventable issues are not tolerated.
Teams line up to work on your shows because they know everything will run smoothly and efficiently under your leadership.
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