What are the responsibilities and job description for the Administrative Assistant 4 - Onsite position at Viva USA, Inc.?
Title : Administrative Assistant 4 - Onsite
Mandatory skills :
computer applications, Microsoft Word, Excel, PowerPoint, Outlook
scheduling, presentation content, purchase requisitions
International shipping, ordering, receiving, travel arrangements, travel management system, team communications
administrative support, conducting research
Description :
The main function of an administrative assistant / executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Typical task breakdown :
Administrative duties include, but are not limited to :
organizing and facilitating team events and recognition events
helping managers with scheduling / calendar (if requested)
collaborating with other administrative assistants as needed
coordinating division meeting presentation content
helping coordinate division meetings
managing division / section distribution lists
creating / managing team communications
ordering, receiving, and organizing office supplies
managing purchase requisitions
manage travel arrangements
manage passport and VISA renewals and applications
International shipping
Taking notes in meeting
Interaction with team :
Work with direct reports and potentially their reports to arrange 1 : 1, team meetings, reviews, etc.
Work environment : In office
Education & Experience Required :
High school diploma or GED
6-10 years of experience
Experience working with executives
Technical Skills
Required)
Previous experience with computer applications, such as Microsoft Word, Excel, PowerPoint, and Outlook
Knowledge of concur (travel management system)
Soft Skills
Required)
Strong verbal and written communication skills, ability to prioritize and balance concurrent activities, customer service skills, and interpersonal skills
Strong ability to keep information organized and confidential
Notes :
Candidate needs to be able to be in office 5 days a week
No experience working with executives
0-25%
Travel is not likely. Some events may take place at other facilities around the Peoria area
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