What are the responsibilities and job description for the Receptionist/Front Desk Coordinator position at Vivian Vazquez?
We’re looking for a friendly and organized individual to be the face of our company! As the Receptionist, you’ll be the first point of contact for visitors and clients, handling a variety of tasks that keep the office running smoothly. If you’re sharp, adaptable, and enjoy a variety of responsibilities, we’d love to hear from you!
What you get to do:
- Greet visitors and answer incoming calls with a professional and friendly demeanor
- Manage emails, voicemails, and route them to the appropriate team members
- Update attendance records (PTO and absences)
- Log jobs daily and handle office deliveries (Sparkletts, mail, FedEx/UPS)
- Ensure office supplies (coffee, restrooms, etc.) are stocked and maintained
- Coordinate hotel reservations and assist with scheduling
- Assist with monthly meetings (light breakfast setup for about 20 people)
- Handle small tasks like watering plants, setting up holiday decorations, and more!
What we are looking for:
- Previous receptionist or front desk experience preferred
- Familiarity with Nortel 7324 switchboard is a plus, but not required
- Strong organizational skills and attention to detail
- Ability to multitask and handle a variety of duties
- Positive, welcoming attitude and excellent communication skills
If you enjoy creating a welcoming environment and are ready to take on a diverse range of tasks, this could be the perfect fit for you!
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Application Question(s):
- Are you comfortable with this job requiring you to wear multiple hats?
Experience:
- receptionist or front desk: 1 year (Preferred)
- Nortel 7324 switchboard: 1 year (Preferred)
Work Location: In person
Salary : $22 - $25
