Accounting Specialist

VLS Environmental Solutions, LLC, is a recognized leader in providing sustainability solutions, with three divisions providing industry-leading services. With a mission to innovate solutions to meet clients' sustainability goals, VLS has over 1,200 employees in 40 locations across North America.

Waste Services

VLS Waste Services provides customized waste processing solutions for hazardous and non-hazardous industrial and commercial waste, including landfill diversion and sustainability programs, solidification of liquid waste, recycling, wastewater treatment, and waste sequestration.

Railcar Services

VLS Railcar Cleaning and Repair Services division provides specialty cleaning services for difficult-to-clean products, including chemicals, hardened materials, and pressurized gases, and comprehensive repair services for certified full-service repairs, tank car qualifications, and maintenance.

Marine Services

VLS Marine Services division offers state-of-the-art barge cleaning, repair, and gas-free facilities for various chemical solvents and downstream petroleum products.

Job Summary

Summary:

The Accounting Specialist position will process vendor and customer invoices. Responsibilities also include review of documentation for accuracy and proper approvals, working with multiple locations, and maintaining good vendor relationships. This position will report to the Accounting Manager.

Responsibilities

Accounts Receivable

• Enforce Accounts Receivable policies and procedures.
• Understand the full cycle of Accounts Receivable process.
• Generate invoices for customers.
• Send invoices to customers according to their specifications.
• Research customer inquiries regarding invoice issues.
• Provide support to the Regional Accounting/Finance group.
• Balance AR invoicing/revenue at month end.
• Maintain AR files.

Accounts Payable

• Enforce Accounts Payable policies and procedures.
• Understand the full cycle of Accounts Payable process.
• Verify all invoices have proper approval and corresponding back-up documentation.
• Accurately enter data in system and attach documentation.
• Research vendor inquiries regarding all short payments and claim compliances.
• Maintain good vendor relations and ensure timely payments.
• Creates and maintains vendor files.
• Complies with safety policies, practices and procedures and reports unsafe conditions.
• Promotes positive, professional relationships with co-workers and clients, and partners.

Requirements

• Understanding of accounting processes and principles; specifically Accounts Receivable/Payable.
• Ability and desire to work efficiently and productively in a multi-task environment on a daily basis, independently and with minimal supervision.
• Demonstrate ability to effectively work with all levels within the company, including executive management.
• Ability to identify and analyze problems using sound judgment and determine solutions in order to effectively resolve issues.
• Excellent interpersonal, organizational, time management skills and the ability to handle multiple priorities.
• Computer skills: proficient in Microsoft Office with a focus on Excel, Acumatica (or similar ERP system), and Digital Waste.
• Two to three years of accounting experience.

What's in it for you!

At VLS our employees are the core of our business. As such, we value our employees' physical, mental, and financial wellbeing by providing first class, high value benefits and resources that are centered around a proper work-life balance.

Physical and Mental Wellbeing: VLS is committed to supporting our employees' physical and mental health by providing:

Medical, Dental and Vision Insurance - Based on each employee's need, we offer various high quality, low-premium medical, dental and vision plans, which include our first-in-class concierge service (available in Spanish) and 2nd MD Offering.

Flexible Spending Accounts (FSA) and Healthcare Saving Accounts (HSA) -- Set aside pre-tax money to use toward your health care spending. VLS provides an employer contribution to all HSA accounts.

Time Off - We offer 11 (eleven) company-paid holidays, in addition to our paid time off and voluntary time off plans.

Employee Assistance Program -- 24/7 assistance and counseling services that are 100% confidential and free to all employees and their dependents.

Telemedicine -- All employees and dependents receive free virtual visits by licensed practitioners any time, any day...including holidays!

Financial and Retirement Planning: At VLS we offer the following to assist our employees with planning around their finances and saving for retirement:

401(k) - Generous 401(k) matching program after 90 days of employment. VLS will match up to 5% of your pay every pay period. Matching contributions are 100% vested immediately.

Life and Disability Insurance -- Employer-paid life insurance, along with short-term and long-term disability coverage provided to all full-time employees.

Voluntary Life Protection Plans -- Employees and their dependents can elect coverage in our voluntary life/add, critical illness, hospital indemnity and accident plans.

Rewards and Recognition Programs -- We celebrate our employees! From birthdays to anniversaries and other various milestones/achievements, we have programs in place to recognize our employees.

Financial Planning - Free One on One financial planning with a certified Financial Planner/Coach.

Employee Discount - Employee Discount Program for savings on everyday goods and services at various retailers throughout the US.