What are the responsibilities and job description for the Associate Operations Coordinator position at VML?
About The Role
This is an exciting opportunity to join our new, dynamic and growing Operations Practice. As an Operations Associate, you will play a crucial role in ensuring the smooth and efficient day to day project management of our client centric Squads. Each Squad focuses on delivering project work for specific clients. Within the Squads, there is one Operations Lead as well as team members from other Practice areas, such as: Analytics, Data and Client Success.
In this role you work in up to 2 Squads and will gain valuable experience in project management, process improvement, and stakeholder management all while providing essential support to the Operations Leads and contributing to the overall success of the Squad.
Role Requirements
Project Management Support:
Essential
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$45,000-$90,000 USD
Gain Theory is committed to actively building a diverse, equitable and inclusive workplace where everyone feels welcomed, valued and heard, and is treated with dignity and respect. As leaders and creative partners across industries, it is our responsibility to cultivate an environment reflective of our greatest asset; our people. We believe that this commitment inspires growth and delivers equitable outcomes for everyone as well as the clients and communities we serve.
Gain Theory is a WPP-owned consultancy. For more information, please visit please visit our website and follow Gain Theory on our social channels via LinkedIn and Twitter.
Note: We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.
When you click "Submit Application", this will send any information you add to Gain Theory. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice which explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.
This is an exciting opportunity to join our new, dynamic and growing Operations Practice. As an Operations Associate, you will play a crucial role in ensuring the smooth and efficient day to day project management of our client centric Squads. Each Squad focuses on delivering project work for specific clients. Within the Squads, there is one Operations Lead as well as team members from other Practice areas, such as: Analytics, Data and Client Success.
In this role you work in up to 2 Squads and will gain valuable experience in project management, process improvement, and stakeholder management all while providing essential support to the Operations Leads and contributing to the overall success of the Squad.
Role Requirements
Project Management Support:
- Provide day-to-day project management support to Operations Leads on various projects and initiatives.
- Assist in developing and managing project plans, timelines, and action logs.
- Track progress on key deliverables and milestones, escalating risks and issues as needed.
- Schedule and organize internal meetings, taking detailed notes and distributing action recaps.
- Manage project documentation and assist with template development.
- Contribute to the design and implementation of new or improved processes, tools, and templates to enhance Squad efficiency and effectiveness.
- Outside of Squads, work with the Operations Practice to support the rollout and adoption of operational initiatives.
- Build and maintain strong working relationships with Squad members and stakeholders across the organization.
- Communicate effectively with Squads and clients to gather information, provide updates, and address queries.
- Participate in Squad meetings and workshops as required.
- Assist with managing Squad resources, including tracking resource allocation and utilization.
- Provide support with financial management tasks, such as invoice processing, Statement of Work management, and budget monitoring.
Essential
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Excellent written and verbal communication skills, with the ability to communicate effectively with various stakeholders.
- Strong attention to detail and commitment to accuracy.
- Eagerness to learn and develop new skills within operations and project management.
- Ability to work independently and as part of a team in a fast-paced environment.
- Proactive and solution-oriented approach to problem-solving.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.
- Bachelor's degree is preferred but not essential.
- Experience in an analytical, project management, operational, or administrative role within a fast-paced environment is preferred but not essential.
- Familiarity with Project management tools is preferred.
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$45,000-$90,000 USD
Gain Theory is committed to actively building a diverse, equitable and inclusive workplace where everyone feels welcomed, valued and heard, and is treated with dignity and respect. As leaders and creative partners across industries, it is our responsibility to cultivate an environment reflective of our greatest asset; our people. We believe that this commitment inspires growth and delivers equitable outcomes for everyone as well as the clients and communities we serve.
Gain Theory is a WPP-owned consultancy. For more information, please visit please visit our website and follow Gain Theory on our social channels via LinkedIn and Twitter.
Note: We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment.
When you click "Submit Application", this will send any information you add to Gain Theory. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice which explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.
Salary : $45,000 - $90,000
