Administrative Support Specialist

Administrative Assistant

Veterans Management Services, Inc. (VMSI) is seeking an experienced Administrative Assistant who thrives in a small to mid-sized company environment. This role provides administrative and employee relations support, offering a unique opportunity to make a meaningful impact on both the company and our employees’ success.

The Administrative Assistant will be an integral part of the corporate team, interacting daily with corporate staff, client-facing employees, and customers nationwide. This position is based at our Sterling VA headquarters and reports directly to the senior leadership team.

If you’re detail-oriented, highly organized, and eager to contribute to a dynamic and growing company, we’d love to hear from you!

POSITION RESPONSIBILITIES:

• Provide administrative support to all corporate departments.
• Facilitate the communication needs of projects/programs, including extensive interaction with clients and staff in multiple remote locations.
• Set up and oversee administrative policies and procedures for the office.
• Act as the primary POC for all employee questions.
• Create and maintain processes, documents, and repositories.
• Develop various reports for both internal and external customers.
• Prepare employee correspondence.
• Conduct research, compile data, and prepare information on various systems and/or companies.
• Maintain employee data in various human resources software applications and update candidate status in the applicant tracking system.
• Assist with staff on boarding and orientations, including interfacing with new employees and human resources personnel.
• Support employee morale programs.
• Coordinate and track employee professional development and completion of required annual training programs.
• Assist with the administration of VMSI’s company compliance program requirements.
• Help manage and administer all performance, outreach, and recognition programs.
• Coordinate and facilitate arrangements for meetings and events.
• Maintain supply inventory by checking stock, anticipating supply needs, placing and expediting orders, and verifying receipt of supplies.
• Ensure operation of equipment by completing preventive maintenance, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.

REQUIREMENTS:

Key Personality Attributes Required:

• Possess strong interpersonal skills, including diplomacy, conflict resolution, and the ability to maintain strict confidentiality.
• Work effectively under pressure to meet tight deadlines, adapt to flexible work hours, learn quickly, embrace challenges of unfamiliar tasks, and demonstrate a can-do attitude.
• Take pride in the quality and accuracy of work deliverables
• Exhibit strong attention to detail, follow-through, and a sense of urgency.
• Demonstrate curiosity, enthusiasm, and a proactive approach to learning and problem-solving.

Required:

• Prior/Current experience working in a small to mid-sized company.
• Minimum of 5 years of applicable and progressive experience in a customer or employee support role.
• Experience in reading, interpreting, and applying rules, regulations, and policies to ensure compliance with requirements.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Excellent verbal and written communication skills.

About VMSI:

Founded in 2009, Veterans Management Services, Inc. (VMSI) is a management consulting organization and a Service-Disabled Veteran-Owned Small Business (SDVOSB). While strategically headquartered in the greater Washington D.C. area, VMSI has both employees and clients throughout the entire United States.

Our company mission statement is clear and simple— “To be the BEST DECISION our clients make.” We accomplish this by providing our customers with industry leading professionals. The VMSI employee is a highly motivated, empowered, ethical, intelligent, inquisitive, driven, enthusiastic and hard-working individual. VMSI both enables and expects our employees to be the very BEST by providing strong corporate support to ensure you can Anticipate Needs, Advise Brilliantly and Provide Solutions…and be the best decision our client has made!

COMPANY BENEFITS:

• Attractive total compensation package to include competitive salary and medical benefits.
• 17 days of Paid Time Off (PTO) to start, plus 11 paid holidays.
• PTO increases with tenure:
• 22 days of PTO after 4 years.
• 27 days of PTO after 9 years.
• Monthly phone allowance
• Health insurance plans to include medical, vision, and dental.
• Health Savings Account
• Flexible Spending Account
• Pet Insurance
• 401K
• Tuition reimbursement
• Office perks include access to a private corporate gym, complimentary beverages and snacks, company swag, and company-sponsored social events

Here at VMSI we strive for all employees to have a healthy work life balance. When you enjoy your life outside of our walls, you're at your best the next time you walk through our doors and can continue "To be the BEST DECISION our clients make."

Equal Opportunity Employment: VMSI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.