What are the responsibilities and job description for the Chief of Staff position at Voice Up Publishing Inc.?
Job Title: Assistant to the Founder Organization: Voice Up Publishing Inc. Location: Remote Type: Part-Time, Flexible Hours (estimated 20 hours per week) Compensation: Equity stake in the organization during startup period Organization Overview: Voice Up Publishing Inc. is a mission-driven organization dedicated to transforming how families support a healthier way for a better life through innovative publications, programs, and resources. Through VoiceUp, we empower young people and college students to use digital media and advocacy to advance social justice causes. The founder of VoiceUp is focused on scaling a national movement toward well-being and social impact. He is a Hamilton Award Winner for Outstanding Contributions to the Cause of Behavioral Health and Individuals with Disabilities. We seek a proactive, entrepreneurial, and highly organized Assistant to support the founder’s day-to-day operations and ensure the smooth functioning of this impactful mission.
Position Overview: The Assistant to the Founder will be a key partner to the founder, providing essential support in all facets of operations, project management, and strategy execution. This role requires a detail-oriented, resourceful individual with a strong entrepreneurial mindset, who can think creatively and adaptively to overcome challenges. The ideal candidate is driven, humble, collaborative, and highly organized, with a commitment to achieving ambitious goals through patience, empathy, and teamwork. This is a unique opportunity to work in close partnership with the founder, contributing to a growing organization with a national reach and a meaningful mission.
Key Responsibilities: 1. Entrepreneurial Support & Strategic Thinking: Act as a strategic thought partner, brainstorming and problem-solving to help the founder reach high-impact goals through innovative, out-of-the-box approaches. Provide insights and propose creative solutions to address challenges, ensuring both short-term efficiency and long-term sustainability in operations and programs. Assist in exploring new opportunities, partnerships, and approaches that align with the missions of J Ellington Publishing and VoiceUp.
2. Administrative Support: Manage the founder’s calendar, scheduling appointments, meetings, and travel arrangements to ensure efficient use of time. Serve as the first point of contact, handling correspondence, emails, and phone calls with professionalism and confidentiality. Prepare, organize, and maintain documents, reports, and presentations for the founder, ensuring high-quality materials for meetings and communications.
3. Project Coordination: Assist in planning, organizing, and tracking key initiatives, coordinating timelines and deliverables to support the founder’s priorities. Work closely with VoiceUp’s program directors, keeping the founder informed on project updates, deadlines, and outcomes. Support the execution of special projects, events, and campaigns related to J Ellington Publishing and VoiceUp’s initiatives.
4. Research & Content Support: Conduct research on topics relevant to J Ellington’s mission of family well-being and health transformation, compiling insights and data for the founder’s review. Draft, edit, and proofread written content, including internal memos, reports, and external communications, maintaining a high standard of quality and alignment with organizational goals. Stay up-to-date with trends and developments in family health, wellness, and social justice to provide valuable insights for the founder’s initiatives.
5. Operational & Relationship Management: Oversee day-to-day administrative tasks, ensuring timely completion of tasks, correspondence, and requests. Manage and prioritize incoming information, preparing summaries and providing background information to facilitate the founder’s decision-making. Coordinate with key stakeholders, including board members, partners, clients, and team members, fostering positive and productive relationships. Represent the founder in communications with collaborators and stakeholders, responding professionally and promptly to maintain the founder’s vision and presence.
Qualifications: Currently enrolled in a higher learning institution, including two-year or four-year colleges, universities, or trade schools. Or recent alumni with very strong on campus real time connections. Or, bachelor’s degree preferred, with experience in administrative support, project management, or a related role. Entrepreneurial mindset with a proactive approach to problem-solving, critical thinking, and exploring creative solutions. Strong organizational and time-management skills, with a proven ability to manage multiple tasks and priorities. Excellent written and verbal communication skills, with attention to detail and accuracy. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace; familiarity with project management tools is a plus. Self-motivated, adaptable, and able to work effectively in a collaborative, remote environment. High level of professionalism, confidentiality, and discretion when handling sensitive information. Commitment to J Ellington Publishing and VoiceUp’s mission of driving social impact and family health transformation.
Personal Attributes: Humble and Collaborative: Values teamwork, open communication, and humility in working toward common goals. Patient and Adaptable: Approaches challenges with a calm, patient, and flexible attitude, ready to adjust plans and methods as needed. Innovative and Entrepreneurial: Eager to bring fresh ideas and innovative thinking to advance the organization’s mission. Mission-Driven: Deeply committed to the values of health, well-being, and social justice, with a passion for empowering communities and individuals. Compensation: Compensation will be determined based on the startup’s structure and resources, with the potential for an equity stake or deferred payment arrangement in the initial stages.
Benefits: Opportunity to work closely with the founder of a national organization committed to family well-being and social justice. Exposure to innovative projects and initiatives with a meaningful impact on communities. Mentorship and career growth opportunities within a mission-driven organization. Flexible work environment with remote options. How to Apply: Send to info@ellingtonbooks.com Please submit your resume, cover letter, and any relevant work samples. In your cover letter, describe why you’re interested in supporting the founder and how your entrepreneurial mindset and skills align with the mission of Voice Up.
Job Types: Part-time, Contract
Pay: $18.65 - $20.15 per hour
Expected hours: 15 – 20 per week
Ability to Relocate:
- Nashville, TN 37208: Relocate before starting work (Required)
Work Location: Hybrid remote in Nashville, TN 37208
Salary : $19 - $20
