What are the responsibilities and job description for the Legal Operations Manager position at Voiceflow?

Overtime is seeking an experienced and dedicated Legal Operations Manager to join our Legal department. This individual will be tasked with overseeing our extensive portfolio of contracts, including but not limited to implementing and managing a contract lifecycle management (CLM) platform (i.e., Ironclad, LinkSquares, etc.). This role will report to our VP, Legal & Business Affairs, and is a hybrid role based in our Brooklyn HQ (DUMBO).

What You’ll Do :

Support Overtime in the management of contracts throughout their lifecycle, tracking contract deadlines and renewals, and managing contract execution and filing.
Handle day-to-day operations of Overtime’s matter intake system, CLM software, legal databases and document folders.
Help prepare, revise, and maintain various legal documents, including contracts, templates, reports, and other ancillary documents.
Research and analyze statutes, regulations, legal articles, judicial decisions, and other primary and secondary legal sources as requested; track, identify and analyze important legal and regulatory developments
Help prepare, maintain and file corporate records, filings and organization documents for new and existing entities.
Update, as directed, corporate and regulatory policies, templates, operating procedures, spreadsheets, tracking charts and other organizational materials.
Support compliance efforts related to privacy, data protection and security and other regulatory matters; assist with handling and responding to data subject rights requests; help implement processes to track and comply with legal obligations
Assist with due diligence, including document collection and review, and due diligence research and review for corporate transactions as and when requested
Assist with intellectual property, trademark and copyright portfolio management.
Develop and handle detailed project schedules and work plans and provide reporting and updates on projects, programs, and progress.
Coordinate and manage requests and communications with external legal counsel and service providers as and when requested.
Liaison between departments, coordinating and fielding legal requests, communicating updates and requirements and providing contractual information in response to business inquiries.
Provide administrative and operation support, including data entry and analysis, managing calendar for legal filings and deadlines, scheduling meetings, preparing legal communications and proofreading
Other duties as requested and assigned.

Who You Are :

At least five years of experience as a corporate paralegal and / or contracts manager.

Ability to manage complex documentation and reporting requirements.

Excellent written and oral communication skills.

Demonstrated capability to handle multiple tasks and projects efficiently in a fast-paced and dynamic environment.

Ability to interact effectively and professionally with all levels of personnel, including attorneys, co-workers, management and support staff

Ability to compile and analyze data and furnish information in report format, written correspondence, email, and or verbally

Ability to review, analyze and summarize information from legal documents and materials

Attention to detail and timelines; Ability to proofread material for contextual, grammatical, typographical or spelling errors

Ability to maintain confidentiality, and to exercise discretion and good judgment.

Must be flexible in order to respond quickly and positively to shifting demands and opportunities; able to work under tight deadlines and handle multiple, detailed tasks

Must deliver high quality work product and display ownership, having the ability to plan, organize and complete multiple related tasks and follow up and follow through.

Comfortable taking ownership of projects, including appropriate follow-up.

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