Assistant to CEO - Battery Activities

Assistant to the CEO, Battery Accessories

San Jose/Belmont, CA

Role Classification - Hybrid

The Volkswagen Group has a long tradition of innovations. Our mission is to power the transformation towards electric mobility and renewable energy by building a local battery industry.

We believe that it is time for a new generation of batteries: Safer, more sustainable, and more resilient. Batteries with positive power. Batteries for generations to come.

We are shaping the battery future. And just as it needs a lot of different expertise to scale big projects, the battery future will be built by people with a wide range of skills and experience. We are chemists, project managers, battery experts, procurement specialists, IT professionals, sustainability experts, and more. Regardless of your background, if you are up for the challenge, join our mission and be part of the change.

Role Summary

Assistant who thrives in a fast-paced and fast-changing environment. You will report to the Chief Executive Officer (CEO) and support the CEO and management team in daily business operations, serving as the key link for general ramp-up projects and being involved in a variety of activities.

Role Responsibilities

• Prepares agendas, briefs, and presentations for CEO-led meetings, ensuring all materials are accurate and ready in advance. Drafts, edits, and organizes correspondence, reports, and presentations as required by the CEO.
• Follows up on meeting decisions and drives topics within the organization.
• Effectively manages on a timely basis: expenses, calendar & travel management, correspondence, company car / IT concerns, teleconference set-up, appointment booking, on-boarding new direct reports, etc.
• Develops, coordinates, and tracks deliverables of projects, providing progress reports, and proactive management responses; maintains scorecard and presents information regularly.
• Provides ad-hoc support in daily operations where needed.
• Drives, guides, and ensures implementation of internal communication of battery activities within Volkswagen Group of America, Inc.
• Assists with special projects and initiatives led by the CEO, ensuring timely and successful completion.
• Assists in annual target setting for the brand, acting as the clearinghouse and driver for Business Plans.
• Conducts research and provides insights on industry trends, competitors, or potential opportunities as needed by the CEO.
• Manages and maintains the CEO’s schedule; including appointments, meetings, and events, ensuring alignment with priorities.
• Serves as the primary point of contact for internal and external communications on behalf of the CEO.

Qualifications - 5-7 years of experience.

Education Required - Bachelor's Degree

Skills

• Experience in a busy corporate and/or ramp-up setting preferred.
• Ability to adapt to and maintain flexibility with the juggling of multiple projects.
• A high degree of discretion and confidentiality is required.
• Significant experience with multi-tasking, attention to detail, and ability to deal with ambiguity.
• Advanced competency with Microsoft Office Suite (Excel, PowerPoint, and Outlook).
• Experience with OneDrive, SharePoint, MS Teams, Concur, and SAP strongly desired.
• Demonstrates success in developing strong working relationships across many layers of an organization and cultural boundaries.
• Proven ability to prioritize, stay organized, and maintain professional composure at all times.
• Takes initiative, is self-reliant, and can work well under minimum supervision.
• Excellent communication and presentation skills.
• Experience in project management and budgets.
• Influencing and negotiation skills.

Required

Specialized Skills:

• Excellent communication and presentation skills.
• Experience in project management and leading small teams.
• Proven success in a role focusing on identifying and solving strategic issues.
• Strong analytical and problem-solving skills to anticipate challenges and identify solutions.
• Experience in developing strong working relationships across many layers of an organization and cultural boundaries.
• Ability to motivate fellow employees to action to achieve common goals.
• Keen eye for detail in preparing reports, presentations, and correspondence.
• Demonstrated ability to work in a confidential environment.

Desired

• Certified Administrative Professional (CAP) or equivalent.
• Proficiency in German language.

Work Flexibility

• Ability to maintain flexible work hours to account for time zone differences with Europe, when necessary.
• Overtime may be required to meet ramp-up deadlines.
• 10% Travel.

In Belmont, California, the salary range for this role is $118000 – $175000, depending on education and experience.

We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment. Please contact us to request accommodation.