Admin Assistant

Job Description

Job Description

Let Volt help move you forward

Volt is immediately hiring for  Administrative Assistant  in Stockton, CA.

As an Administrative Assistant   you will :

• Enter, print, and file vendor purchase orders for the Sales Department.
• Upon receipt of shipments, match packing lists with invoices, resolve discrepancies, and send vouched invoices to Chicago.
• Coordinate with Custom Brokers for incoming shipments, update shipment schedules, and schedule deliveries with warehouse and trucking companies.
• Provide the Sales Department with product delivery updates and assist in releasing international purchase orders for shipment.
• Vouch vendor invoices, ensuring purchase order matching and verifying receipt of goods before processing.
• Ensure vendor invoices match the corresponding purchase order in terms of amount, and verify receipt date.
• Check freight billing accuracy and initiate customer billing if discrepancies are found.
• Verify customer confirming purchase orders against customer invoices and notify the sales team of any discrepancies.
• File customer invoices and purchase orders, maintaining accurate records.
• Release sales orders to the Warehouse, sorting by priority, and preparing orders for shipment.
• Make inventory substitutions as needed, ensuring product availability and accurate location tracking.
• Assist with resolving picking and packing errors to ensure order fulfillment.
• Print and issue product code labels for incoming shipments.
• Answer phones and take messages as necessary during high-volume periods or staff absence.
• Provide backup support for other Administrative Assistants during their absences or workload overloads.
• Cross-train other Administrative Assistants to ensure a smooth and efficient operation.
• Perform other duties as assigned by the Administrative Services Manager.

This is a full time opportunity- Temp to Hire

Schedule : Monday to Friday, 7 : 00 AM - 4 : 00 PM (1-hour lunch from 11 : 00 AM - 12 : 00 PM)

The ideal candidate will have :

Pay Rate : $17.00-$22.00 per hour

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

Benefits : Volt offers benefits (based on eligibility) that include the following : health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please email hr_dept@volt.com or call (866)898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Qualified candidates should APPLY NOW f or immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible

Benefits : Volt offers benefits (based on eligibility) that include the following : health, dental, vision, term life, short term disability, AD&D, 401(k), Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

Volt is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Volt is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please call (866) -898-0005. Please indicate the specifics of the assistance needed.

Volt does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws

Salary : $17 - $22