What are the responsibilities and job description for the Chief of Staff position at Voltai?

About Voltai

Voltai’s mission is to re-build the physical world through developing super-intelligence to accelerate the pace of hardware innovation. Our focus is to build frontier models that could understand one of the world’s most complex technologies—semiconductor and electronics.

About the Role

We’re seeking a dynamic and highly motivated Chief of Staff to join our fast-paced team at Voltai. This operations-heavy role requires a proactive leader who thrives in managing logistics, driving operational excellence, and building strong relationships with customers, investors, and the internal team. You will work closely with our leadership team and play a critical role in shaping the company’s culture, processes, and external engagements.

If you’re seeking a purely strategic role, this may not be the best fit—but if you’re excited to tackle both foundational tasks and impactful projects, we’d love to hear from you.

Key Responsibilities :

Team Building & Culture

Source and secure optimal office space tailored to our growing team's needs.
Organize and host creative events that foster a collaborative team culture.
Design and distribute company gifts and merchandise.
Oversee hiring for operations and business development roles.

Operations & Logistics

Manage core operational tasks, including payroll, accounting, invoices, bonuses, equity management, laptop procurement, and contracts.

Identify, vet, and work with vendors for essential services, including website development, trademark filings, and legal counsel.

Hire and oversee an Executive Assistant to streamline administrative responsibilities.

Strategic Projects

Manage offshore teams for tasks like technical labeling and data operations.

Orchestrate the data procurement process, including handling multi-million-dollar purchases of data and assets.

Customer & External Relations

Coordinate strategic Proof of Concepts (PoCs) with customers.

Build and maintain relationships with customers through events, personalized gifts, and hosting engagements.

Identify and participate in events to network with potential clients and partners.

Act as an account executive or user liaison when required.

Investor Relations

Schedule and manage regular syncs with current and potential investors.

Track investor activities and monitor competitors to provide actionable insights.

Prepare investor materials and presentations.

Qualities We Value :

Operational Excellence : Demonstrated ability to manage complex, multi-faceted responsibilities effectively.

Proactive Mindset : Anticipates challenges and takes ownership to resolve them independently.

Relationship Builder : Skilled at fostering meaningful connections with stakeholders at all levels.

Problem-Solving : High-level problem-solving skills and attention to detail in all aspects of work.

Adaptability : Thrives in high-growth, fast-paced environments with shifting priorities and demands.

Required Skillsets :

Proven experience in operations-heavy roles, ideally in high-growth startups or similar environments.

Past company founding experience is a plus.

Availability to work a demanding schedule, including weekends and travel on short notice.

Exceptional organizational skills with the ability to manage multiple priorities.

A proactive, detail-oriented mindset with a passion for driving results.

Compensation Philosophy

At Voltai, we believe that exceptional work deserves exceptional rewards. Our compensation structure reflects the value each team member brings to our pioneering efforts in the semiconductor and AI industries. For this role, we offer a highly competitive market-rate salary, tailored to the candidate's experience, expertise, and potential impact. This ensures alignment with individual contributions and the long-term success of our mission.

Our Benefits

At Voltai, we take care of our team so they can focus on pushing the boundaries of innovation. Our benefits package is designed to support your well-being and fuel your professional growth.

Unlimited PTO : Recharge when you need it—no questions asked.

Comprehensive Health Coverage : Top-tier medical and dental insurance for you and your loved ones.

Commitment to Your Growth : Opportunities for challenging projects and professional advancement to help you become a leader in your field.

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