Manager of Facilities

Title: Manager of Facilities

Institution: Volunteer State Community College

Job Summary:

The job responsibilities for this position include assisting in planning and preparing capital budgets and updates of the master plan, coordination between Tennessee Board of Regents (TBR) and all Vol State Divisions on construction activities, maintaining the physical facilities database, managing office moves and space allocation, providing support for room scheduling, and serving as a customer service representative for the physical plant. Manage and maintain furniture and interior facility requests. Manage Grounds Contractors and assist and support the Senior Director of Plant Operations with achieving departmental goals. Work is performed in accordance with general policies and objective outlines in the TBR Facilities Development Manual and state and federal codes and policies.

Job Duties:

Participate in the development of construction projects with the architects, engineers, and TBR’s project managers; Review schematics for program requirements; Work with stakeholders on color and interior finishes; Review and comment on job submittals; Review projects for conformance to program needs and perform site walks with TBR’s construction representative; Prepare memorandum of concerns with regard to furnishings and equipment variances; Support the college staff and faculty with interior finishes and furnishings as needed. Direct daily operations between college and contractors; arrange pre-bid conferences, pre-construction conferences, and progress meetings; attend codes (building, electrical, plumbing, and fire) reviews and governmental entities planning meetings; coordinate activities with college departments and serve as a focal point for comments, questions, and concerns; participate in substantial completions and final inspections for capital and infrastructure construction projects; plan, organize and implement transition moves of faculty, staff, and class/labs during construction. Perform site inspections to verify grounds are being maintained in accordance with contracts. Manages scheduler and third-party contractors for deliveries and installs. Serve as room scheduler during scheduler’s absence. Update the Physical Facilities Survey as needed; assist Senior Director of Plant Operations with annual preparation and submittal of capital budget requests. Prepare specifications portion for the invitation-to-bid on disclosure projects; Serve on review committees for review of responses to invitation-to-bid; Maintain campus building and signage standards; Update building drawings as needed; Supervise and track the purchase and installation of furniture and equipment; Attend training sessions, review new and proposed state and federal regulations, e.g. Occupational Safety and Health Administration (OSHA), Americans with Disabilities Act (ADA), construction, universal and /or ergonomics. Seek to improve and maintain Vol State ADA compliance. Respond to correspondence and questionnaires received from Risk Management and update the risk management files. Responsible for administrative paperwork e.g., work orders, travel logs, requisitions, etc. Other duties as assigned.

Minimum Qualifications:

Associate’s degree or higher in Project Management, Interior Design, Engineering, or related field and five (5) years of experience in facilities management or a related field OR a Bachelor’s degree in Project Management, Interior Design, Engineering, or related field and three (3) years of experience in facilities management or a related field.
One (1) year of experience with AutoCAD.

Preferred Qualifications:

Bachelor’s degree in Project Management, Interior Design, Engineering, or related field.
Experience using a work order management software.
Experience working in a higher education setting.

Knowledge, Skills, and Abilities:

Ability to communicate effectively and work cooperatively with a faculty, staff, and student population.
Must have strong supervisory and problem-solving skills and must be an effective project manager.
Must have strong human relations and communications skills.
Proficient in Microsoft Office applications.
Must be a willing advocate of the mission of the college.

Pay Rate: $62,385 - $77,981 annual salary depending on experience

Volunteer State offers a comprehensive benefits package, including but not limited to the following:

• Insurance: Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA
• Wellness Incentive Program (if enrolled in Health)
• Educational Assistance: Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options: State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457
• 14 Paid Holidays/Year
• Annual Leave (if applicable)
• Sick Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

Special Instructions to Applicants:

Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.

Applicants may be subject to a background check.