STAFF ACCOUNTANT

Description

Staff Accountant

Classification:  Exempt
Reports to:  Accounting Director or Budget Director
Date:  January 2025
 

Each day at Volunteers of America, we strive to exemplify our foundational pillar of Servant Leadership and Cultural Values of Communication, Compassion, Integrity, Respect, and Excellence.

At VOA we are committed to providing opportunities that help staff grow and enhance their skill sets.  As part of this commitment, we invest in on-the-job training to prepare employees for their new positions and offer professional development opportunities, coaching, and career pathways to promote our culture of helping staff advance their careers throughout the organization.

­­­­­­­­­­­­­­­­­­JOB DESCRIPTION

Summary/Objective 

The Staff Accountant performs assigned accounting and analytic responsibilities in the VOANR Finance Department.  This will include various facets of general accounting, grant accounting, budgeting, and other designated fiscal services functions such as financial reporting, compliance, audit preparation/support, and financial analysis/decision support.  This position will participate in VOANR accounting and fiscal service functions on a professional level, working closely with Finance Directors and other finance team members. This position carries out responsibilities in the following functional areas: accounting, budgeting, auditing, and compliance.

Essential Functions

• Perform general accounting, budgeting, and other related duties in the Finance Department.
• Fulfill accounting duties associated with assigned grants and/or contract funding sources.
• Perform routine department accounting activities while utilizing the software employed for that purpose (for example: Booth Hall client funds accounting utilizing QuickBooks or grant accounting requiring the use of external software systems).
• Maintain the knowledge necessary to effectively perform organizational financial service activities while adhering to sound internal control protocol, federal/state regulatory requirements, Volunteers of America Northern Rockies policies, and grantor or donor contract requirements and intentions.
• Perform and/or approve daily banking transactions and assist with fraud prevention techniques.
• Compile periodic profit and loss statements for programs and various assigned projects as needed.
• Compile documentation and schedules to substantiate general ledger allocations of expenses between various departments and project codes for audit, donor, and contract substantiation.  
• Ensure accuracy of general ledger coding and allocation activity while considering grant, contract, and budget requirements in conjunction with organizational policies and proper GAAP techniques.
• Ensure staff compensation and benefit allocation percentages align with grant and budget specifications.
• Prepare labor distribution reports to support department and grant spending activity.
• Monitor for inappropriate expenditure or security threats and immediately inform appropriate Finance Directors and/or the VP of Finance of concerns.
• Compile organizational statistics for decision support and budget preparation.
• Monitor aged receivables and payables reports to ensure timely reimbursement and payment.
• Maintain excellent comprehension surrounding Microsoft Office tools, Excel, and internal accounting software systems to effectively and accurately perform all job duties.
• Understand other aspects of accounting and finance sufficiently to act as a backup in areas of the department.
• Stay current on regulatory, and various other requirements impacting areas of service.
• Perform accounting and clerical functions in conformity with GAAP/FASB requirements.
• Work collaboratively, and act as a resource for organizational leaders and employees on program financial matters.
• Perform a quality assurance function with each monthly accounting cycle to ensure accounting activity is performed and reported accurately.
• Ensure timely adherence to all reporting requirements.
• Maintain audit readiness for all records and support the Accounting and Budget Directors as needed for various monitoring visits and review processes.
• Maintain appropriate records to meet record retention requirements.

Competencies

• Maintenance of confidentiality and use of proper discretion
• Solutions-based consultation
• Effective communicator
• Experience and demonstrated proficiency
• Accounting, contract, and grant comprehension
• Relationship management
• Continuous demonstration of behaviors aligned with a posture of servant leadership and our cultural values

Supervisory Responsibility

This position will not have direct supervisory responsibilities, but the incumbent may serve as a mentor for other positions in the organization.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers, and smartphones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are typically Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Limited travel may be expected for this position.

Required Education, Experience, or Eligibility Qualifications

• A bachelor's degree and two to three years of accounting experience, or eight to ten years of experience in the accounting field, or any similar combination of education and experience.

Preferred Education and Experience

• Bachelor’s degree in accounting or a related field.
• Five to eight years of accounting, grant, compliance, and accounting experience.

EEO Statement

Volunteers of America Northern Rockies is committed to equal opportunity for all, without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristics.  Volunteers of America Northern Rockies will make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodation would impose an undue hardship on the operation of our business.  If you are interested in applying for an employment opportunity and feel you need a reasonable accommodation according to the ADA, please contact us at 307-672-0475. 

Qualifications