What are the responsibilities and job description for the Program Coordinator position at VT Group (VTG)?
Overview
VTG is seeking a motivated and self-starting Program Coordinator to support our executive and delivery teams in a dynamic and fast-paced environment. This role is crucial in assisting the APG President, who oversees two business units, and supporting multiple Vice Presidents in managing their respective portfolios. The ideal candidate will have a strong ability to work independently with some direction, ensuring effective coordination across various departments and maintaining streamlined business processes.
What will you do?
VTG is seeking a motivated and self-starting Program Coordinator to support our executive and delivery teams in a dynamic and fast-paced environment. This role is crucial in assisting the APG President, who oversees two business units, and supporting multiple Vice Presidents in managing their respective portfolios. The ideal candidate will have a strong ability to work independently with some direction, ensuring effective coordination across various departments and maintaining streamlined business processes.
What will you do?
- Assist in supporting the Sr Executives with business integration tasks.
- Facilitate collaboration among executives and business portfolios to identify and track new clients and cross-functional opportunities.
- Develop and standardize business processes for consistent reporting to the President and CEO.
- Ensure processes needed to win and deliver work are in place, refined, and adapted as needed to account for unique business portfolio differences.
- Liaise with HR, Finance, Contracts, and Business Development to ensure policy alignment with operational delivery.
- Track and manage facilities to support all business operations.
- Collect data, prepare reports and presentations for executive leadership, including the CEO and Board of Directors.
- Support processes to identify and collate opportunities, capture, proposal preparation, and pricing.
- Monitor process to transition wins to execution after award, client kick-offs, and tracking progress to delivery plans to include cost, schedule, and performance.
- Facilitate the management of budgets, contract changes, invoices, staffing, and facilities monitoring.
- Consolidate information for the Sr. Executive level review.
- Bachelor's degree in Business Administration, Management, or a related field desired.
- 3-8 years of professional experience in business integration, project management, or a similar role.
- Experience with government and contracts preferred.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Ability to work independently and take initiative.
