What are the responsibilities and job description for the Functional Program Analyst position at VTG?
Overview:
Qualifications:
We are seeking a Functional Program Analyst to support the Deputy Assistant Secretary of the Navy for Ships (DASN SHIPS) which oversees the procurement, construction, and lifecycle management of all Navy surface ships, submarines, and combat systems. DASN SHIPS requires a Functional Analyst to support acquisition, program management, and business process optimization, ensuring mission objectives and operational efficiency are met.team located at the Pentagon, in Arlington, VA. This position is 100% onsite.
Responsibilities:
The primary functions of this Functional Program Analyst would encompass the following, but could have other responsibilities :
- Provide functional and analytical support to DASN SHIPS leadership in managing shipbuilding programs, ensuring alignment with Department of Defense (DoD) policies and acquisition frameworks.
- Analyze program requirements, develop solutions to address gaps, and ensure that project milestones, budgets, and deliverables meet established objectives.
- Monitor and assess program performance by collecting, analyzing, and interpreting program data, identifying risks, and recommending mitigations.
- Assist in the preparation of acquisition documentation, decision briefs, and reports in support of program execution and oversight.
- Monitor and analyze program funding associated with DASN Ships throughout the presidential budget submission process, including:
- Tracking congressional actions, hearings, NDAA bills, Continuing Resolutions (CRs), and Appropriation Bills
- Identifying and tracking congressional marks, appeals, and Requests for Information (RFIs) related to the congressional budget
- Support the Planning, Programming, Budgeting, and Execution (PPBE) process by:
- Coordinating with the Acquisition Program Budget (APB) team to track and provide information papers for decision briefs for the Program Objective Memorandum (POM) submission such as Resource Management Group (RMG) and Decision Management Action Groups (DMAGs)
- Provide comprehensive tracking and analysis of budget-related data to inform decision-making and ensure effective resource allocation
- Coordinate with directors and actions officers to provide information papers to support the budget process.
- Manage all SECNAV and OSD taskers, congressional reports, letters, SECNAV and OSD instructions, Commissioning and Christening packages, Acquisition Gate Reviews for ship platforms, waiver packages, acquisition plans and strategies and congressional correspondence.
- Provide a daily update on legislative, policy and procedural matters.
- Provide program management expertise in support of program execution.
- Prepare documentation.
- Provide input to the government for Acquisition Milestone review preparation.
- Provide support for government Program Reviews and other program level meetings, to include preparing presentation pre-brief reviews, coordinating the meetings, and sending out invitations and taking meeting notes.
- Conduct research for special studies and analyses.
- Assist in strategic planning and development of strategic initiatives, business practices, and recommend acquisition and business process improvements.
- Provide liaison functions with DON, DoD and other agencies and organizations.
- Utilize DON correspondence and tracking systems (e.g. DON Tracker).
- Prepare documents using either Congressional or DON executive and standard formats as indicated by the COR.
- Coordinate, collect, consolidate and analyze information contained in various databases and information collected during data calls.
- Receive direction from directors and personnel for classified and unclassified action items and draft responses for government approval.
- Handle classified material and documents of varying security classifications in accordance with the security classification manual or DoD or DON security instructions, directives or documentation.
- Prepare draft response to actions in a variety of formats including email, internal memoranda and official correspondence using both Congressional, DON and DoD executive or standard formats.
- Conduct director-level action item tracking. Coordinate with directors and external agency personnel to facilitate completion of action items. Coordinate with designated lead director for action item closure and help devise strategies to execute completion.
- Utilize DON correspondence tracking systems (DON Tracker) to manage all SECNAV, OSD and other external organizational taskers to include but not limited to: Congressional taskers; instructions, notices, manuals and acquisition correspondence.
- Draft briefings and concept papers by compiling data and coordinating inputs and submit to the government for approval.
- Schedule and manage external and external meetings, teleconferences and program reviews.
- Manage and maintain quality control of official files and shared online library. Manage data and file documents in accordance with official DON records management guidelines.
- Maintain daily liaison with Flag and SES level managers; provide executive level administrative support; receive and process incoming correspondence, reports, and instructions; implement and maintain an information system for control of all related program office documentation prepare and send government visit requests.
- Maintain office supply inventory and provide list to the government to reorder supplies as necessary.
- Prepare Defense Travel System (DTS) travel, daily binders, and daybooks for senior executives as required.
- Handle all aspects of onboarding and the checkout of personnel to include permanent staff, rotational staff and visitors.
- Interface with Naval Warfare Centers and laboratories to ensure executive correspondence and on research, development, test and engineering acquisition programs, processes and services are completed.
Required skills:
- 4 years of administrative and/or acquisition experience;
- Excellent communication skills, written and verbal;
- MS Office skills (Word, Excel, PowerPoint, Outlook and OneNote);
- Must have a working knowledge of government travel system (DTS), policies and procedures. Possess experience and knowledge in proofreading and editing documents that are highly technical in nature which were created by others to ensure proper format, grammar, and style. Must possess excellent communication, customer service and telephone skills;
- Must have active DoD Secret Clearance and ability to maintain one.
Preferred skills:
- Experience working at the Pentagon;
- Navy SES experience;
- ASN RD&A familiarity.
