Agreement Delivery Coordinator

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

We are seeking a highly motivated and detail-oriented Agreement Delivery Coordinator to join our dynamic Marine Power Agreements team. This position can be based in Florida, Texas, or Virginia.

 

What Will You Be Doing

As an Agreement Delivery Coordinator you will work closely with assigned team to support contract execution. This includes taking a proactive approach to ordering and delivering parts, preparing tools shipments, and coordinating workshop components so that planned maintenance activities can be completed on time and without any obstacles. This requires continuous communication with the customer as well as other Wartsila departments and networks. While reacting timely to customer requests, maintaining cost efficiency is also required.

 

As an Agreement Delivery Coordinator, you will focus on these responsibilities:

• Coordination of workshop services for scheduled and unscheduled maintenance activities.
• Coordinates activities within budget and provides cost estimates for jobs each month
• Timely and accurate reaction to assigned contractual customer requests
• Works with customer to coordinate logistics of components to/from vessel and workshops globally.
• Works with Wartsila teams to implement prepared scheduled overhauls. Assigns workshop locations. Works with workshops to get the components overhauled in time.
• Works with vendors to arrange PO's when applicable. Review and approval of internal and supplier invoices for the coordinated activities. Initiates disputes when necessary
• Keeps track of all ongoing activities, follows up to ensure no delays; ensures components arrive to destinations
• Work closely with assigned contract team. Actively updates the contract manager of any important issues.
• Problem solving, claim handling while ensuring Wartsila complies with its contractual requirements.
• Proper record keeping of activities and contractual requirements, such as workshop status report, service work reports
  
  

 

To be successful in this role, we expect you to have/be:

• Bachelor’s degree in business or relevant field.
• A minimum of two years of experience and a proven track record in a similar role, preferably within the heavy equipment industry.
• For candidates located outside of Florida, travel may be required for up to 20% of their work hours.
• Experience with SAP and Service Work Force is a plus.
• Ability to be decisive and to focus on achieving results.
• Ability to think quickly under pressure.
• Proactively plan for jobs.
• Able to keep overview of many ongoing activities at once.
• Detail-oriented and organized.
• Excellent communication skills with customer and internally with team and other departments.
  
  

Effective January 2025, Wartsila companies in the USA will implement a new hybrid work model. Most employees who live within 40 miles of an office will work 2 days per week in office. This model will provide our employees the flexibility of working from home, while also providing the benefits of in-person collaboration twice a week. We will be happy to provide more information during your interview process.

Last application date: 02/03/2025

Successful applicants must be authorized to work in the USA without sponsorship.

Individuals hired for positions that require on-site customer interactions and/or in-person travel may be required to be fully vaccinated against COVID-19 or other country-specific vaccinations, unless otherwise prohibited by law.

Wärtsilä North America values our employees. We offer a competitive salary and comprehensive benefits package. Wärtsilä North America is an EOE/AA employer.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Effective January 2025, Wartsila companies in the USA will implement a new hybrid work model. Most employees who live within 40 miles of an office will work 2 days per week in office. This model will provide our employees the flexibility of working from home, while also providing the benefits of in-person collaboration twice a week. We will be happy to provide more information during your interview process.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,800 professionals, in more than 280 locations in 79 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.