Administrator

Job Overview: Our client is seeking a highly organized and proactive Administrator to join their team at a leading contracting company. The Administrator will play a crucial role in supporting day-to-day operations by handling administrative tasks, coordinating between teams, and ensuring smooth workflow across all project stages. This position is ideal for someone who is detail-oriented, excels in multitasking, and is passionate about contributing to the success of construction and contracting projects.

Key Responsibilities:

• General Administration: Handle office duties, including answering phone calls, responding to emails, and scheduling meetings for team members.

• Documentation Management: Maintain accurate records, files, and documentation for ongoing projects, including contracts, invoices, purchase orders, and correspondence.

• Project Coordination: Assist with project scheduling, tracking project timelines, and ensuring that all necessary documents are available for construction projects.

• Liaison with Clients and Subcontractors: Serve as a point of contact between clients, subcontractors, suppliers, and internal teams, ensuring effective communication and timely resolution of any issues.

• Accounts and Finance Support: Assist with invoice processing, payment tracking, and preparing financial reports for the accounting team.

• Health and Safety Compliance: Ensure all required permits and certifications are in place, and assist in maintaining health and safety compliance documentation for the team.

• Procurement Assistance: Help with the ordering and procurement of materials and supplies required for project execution, ensuring timely deliveries and correct inventory management.

• Reporting: Prepare and submit regular reports on project status, costs, and timelines to management and stakeholders.

• General Support: Provide administrative support to senior management as needed, including preparing reports, presentations, and other documentation.

Qualifications:

• High school diploma or equivalent required; associate's degree or higher in business administration, construction management, or related field preferred.

• Proven experience as an administrator, office manager, or in a similar role within a construction or contracting environment.

• Familiarity with construction industry terminology, processes, and regulatory requirements is a plus.

• Strong proficiency in MS Office (Excel, Word, PowerPoint), project management software, and other office equipment.

• Exceptional organizational skills with the ability to manage multiple tasks and deadlines effectively.

• Excellent communication skills (written and verbal), with the ability to interact professionally with clients, contractors, and colleagues.

• High attention to detail and problem-solving abilities.

• Ability to work independently and as part of a team in a fast-paced environment.

Why Join Us?

• Competitive salary and benefits package

• Opportunities for career growth and development

• A supportive and dynamic work environment

• Be part of a respected and established contracting company with exciting projects