What are the responsibilities and job description for the Office Administrator position at W3Global Inc.?
Job Title: Office Administrator
Location: Waterford, MI
Job Type: Full-Time
Schedule: Monday-Friday, Day Shift | Rotating Weekends
Work Location: On-site
License Required: Valid Driver's License
Commute: Must be able to reliably commute to Waterford, MIJob Overview:We are looking for a highly organized, detail-oriented, and motivated Office Administrator to support the daily operations of our office. This is a key role in ensuring smooth administrative processes and clear communication between departments, manufacturers, and customers. You will manage a variety of tasks including payroll, inventory tracking, QuickBooks reconciliation, and documentation processing.Key Responsibilities:
Please submit your resume along with a cover letter highlighting your relevant experience. Only shortlisted candidates will be contacted for an interview.
Location: Waterford, MI
Job Type: Full-Time
Schedule: Monday-Friday, Day Shift | Rotating Weekends
Work Location: On-site
License Required: Valid Driver's License
Commute: Must be able to reliably commute to Waterford, MIJob Overview:We are looking for a highly organized, detail-oriented, and motivated Office Administrator to support the daily operations of our office. This is a key role in ensuring smooth administrative processes and clear communication between departments, manufacturers, and customers. You will manage a variety of tasks including payroll, inventory tracking, QuickBooks reconciliation, and documentation processing.Key Responsibilities:
- Communicate regularly with manufacturers to coordinate logistics, inventory, and warranty processes
- Reconcile transactions and maintain financial records using QuickBooks
- Assist with finance deals to ensure proper documentation and funding
- Process payroll in a timely and accurate manner
- Maintain and manage police book to track trailers in and out
- Upload and maintain inventory records in the dealer management system (DMS)
- Handle document delivery and pickup at the Secretary of State (MSO, RD108, titles, and registrations)
- Mail customer documents, track postage receipts, and file paperwork into deal jackets
- Answer inbound calls and direct them to the appropriate department
- Ensure office supplies are stocked and run errands when necessary
- Manage company Facebook listings and maintain online presence
- Proficiency with Google Suite (Docs, Sheets, Slides)
- QuickBooks experience is required
- Prior administrative or office assistant experience preferred
- Strong phone etiquette and interpersonal skills
- Excellent organizational skills with attention to detail
- Ability to prioritize tasks, meet deadlines, and multitask in a fast-paced environment
- Strong written and verbal communication skills
- Valid Driver's License required
- Competitive hourly compensation
- Consistent full-time schedule
- Collaborative and professional work environment
Please submit your resume along with a cover letter highlighting your relevant experience. Only shortlisted candidates will be contacted for an interview.
