Demo

Executive/Personal Assistant to CEO

Wa Salon
Austin, TX Full Time
POSTED ON 3/18/2025
AVAILABLE BEFORE 4/25/2025

Position Overview:

We are a dynamic and fast-growing enterprise with a new luxury hair salon set to open this fall and an established cybersecurity consulting business. We seek a highly organized, proactive, and resourceful Personal Assistant to support the owner in managing both businesses efficiently. This role requires a candidate capable of multitasking and handling various responsibilities with precision and confidentiality. This role will involve coordinating schedules, managing travel arrangements, overseeing event planning, and providing administrative assistance.

Job Responsibilities:

Administrative Support:

  • Manage the owner’s calendar, schedule appointments, and coordinate meetings.
  • Handle correspondence, including emails and phone calls, on behalf of the owner.
  • Prepare and edit documents, reports, and presentations.
  • Organize and maintain files and records, ensuring they are up-to-date and accessible.

Salon Operations:

  • Assist in the setup and opening of the new luxury hair salon.
  • Coordinate with vendors, suppliers, and contractors to ensure timely delivery and installation of equipment and products.
  • Handle client bookings, confirmations, and follow-up communications.
  • Assist in managing inventory and ordering supplies as needed.
  • Support marketing initiatives, including social media management and promotional events.

Cybersecurity Consulting Support:

  • Assist with client communications, scheduling consultations, and follow-up meetings.
  • Manage project timelines, track deliverables, and ensure deadlines are met.
  • Maintain confidentiality and security of sensitive client information.
  • Support in the preparation of cybersecurity reports, presentations, and other client deliverables.

Personal Assistance:

  • Run personal errands for the owner as needed.
  • Manage travel arrangements, including booking flights, accommodations, and transportation.
  • Handle any additional tasks or projects as assigned by the owner.

Qualifications:

  • Proven experience as a personal assistant or in a similar administrative role.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize workload effectively.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Experience in the beauty or salon industry is a plus.
  • Understanding of cybersecurity concepts is desirable but not required.
  • High level of discretion and confidentiality.
  • Professional and polished demeanor.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Schedule:

  • 8 hour shift
  • Monday to Friday

Work Location: In person

Salary : $15 - $18

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