What are the responsibilities and job description for the Executive/Personal Assistant to CEO position at Wa Salon?
Position Overview:
We are a dynamic and fast-growing enterprise with a new luxury hair salon set to open this fall and an established cybersecurity consulting business. We seek a highly organized, proactive, and resourceful Personal Assistant to support the owner in managing both businesses efficiently. This role requires a candidate capable of multitasking and handling various responsibilities with precision and confidentiality. This role will involve coordinating schedules, managing travel arrangements, overseeing event planning, and providing administrative assistance.
Job Responsibilities:
Administrative Support:
- Manage the owner’s calendar, schedule appointments, and coordinate meetings.
- Handle correspondence, including emails and phone calls, on behalf of the owner.
- Prepare and edit documents, reports, and presentations.
- Organize and maintain files and records, ensuring they are up-to-date and accessible.
Salon Operations:
- Assist in the setup and opening of the new luxury hair salon.
- Coordinate with vendors, suppliers, and contractors to ensure timely delivery and installation of equipment and products.
- Handle client bookings, confirmations, and follow-up communications.
- Assist in managing inventory and ordering supplies as needed.
- Support marketing initiatives, including social media management and promotional events.
Cybersecurity Consulting Support:
- Assist with client communications, scheduling consultations, and follow-up meetings.
- Manage project timelines, track deliverables, and ensure deadlines are met.
- Maintain confidentiality and security of sensitive client information.
- Support in the preparation of cybersecurity reports, presentations, and other client deliverables.
Personal Assistance:
- Run personal errands for the owner as needed.
- Manage travel arrangements, including booking flights, accommodations, and transportation.
- Handle any additional tasks or projects as assigned by the owner.
Qualifications:
- Proven experience as a personal assistant or in a similar administrative role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Ability to multitask and prioritize workload effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Experience in the beauty or salon industry is a plus.
- Understanding of cybersecurity concepts is desirable but not required.
- High level of discretion and confidentiality.
- Professional and polished demeanor.
Job Type: Full-time
Pay: $15.00 - $18.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $15 - $18