Construction Project Administrator Assistant

Job Summary
The Construction Administrator plays a vital role in supporting the construction management team by ensuring efficient office operations and maintaining effective communication with clients, contractors, and vendors. This position requires a detail-oriented individual who can manage various administrative tasks while contributing to the overall success of construction projects.

Duties

• Assist with the preparation, processing, tracking, and management of all project documentation (Subcontracts, submittals, RFIs, RFPs, Change Orders, LEED documentation, and other documents)
• Monitor, follow up, and evaluate project documentation for accuracy to ensure all contract requirements have been met
• Manage the Subcontractor billing process and assist with Owner billing
• Prepare all close-out documents and distribute to applicable parties
• Attend project meetings, produce meeting minutes weekly, and manage multiple calendars
• Assist in obtaining permits, bonds, certificates of occupancy, etc. from the applicable authorities for each specific project
• Interface and correspond with Owner, A/E, subcontractors, and other team members to build lasting relationships and provide superior customer service.

Skills

• Industry Experience: 3 years is preferred.
• Understanding of the Commercial Construction industry administrative practices and LEED certifications is desired but not required.
• Highly organized and excellent time management.
• Attention to detail, proactive, self-starter, with a positive attitude is a must.
• Possess the ability to communicate effectively both orally and in writing.
• Must have excellent computer skills, including proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with Procore/CMiC, BlueBeam and Textura is preferred or similar highly desired.
• Approach every responsibility and interaction with a high level of integrity, fairness, care, and concern.
• Lead forward by seeing challenges as a way to create new possibilities and solutions.
• Consistently deliver beyond expectations to provide exceptional results.

We offer our full-time employees a competitive benefits package including:

• Health Insurance
• Dental Insurance
• 401k
• Vision Insurance
• Paid time off
• Competitive salary
• Stable work enviorment
• Work life balance

Job Type: Full-time

Benefits:

• 401(k) matching
• Life insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Sandston, VA 23150 (Required)

Ability to Relocate:

• Sandston, VA 23150: Relocate before starting work (Required)

Work Location: In person