What are the responsibilities and job description for the Clerk - Human Resources position at wacoisd?
Wage/Hour Status: NonExempt/At-Will
Reports To: Executive Director - HR
Pay Grade/Days: 203/226 Days
Dept./School: Administration Building
Date Revised: September 2024
Primary Purpose:
Under direct supervision provide customer service, information, clerical support and feedback for the human resources department to district employees and community. Assist in receiving and maintaining HR related records and documents, including scanning all hard copy documents into the paperless document management system. Provide assistance to administrators for the efficient operation of the payroll, human resources and business services departments.
Qualifications:
High school diploma or GED
Special Knowledge/Skills:
Proficient computer skills including keyboarding, word processing, file maintenance and scanning documents
Effective organization, communication and interpersonal skills
Ability to follow written and oral instructions
Ability to operate multi-line phone system
Ability to operate a personal computer, Microsoft Word & Excel
Ability to work cooperatively with others and be flexible with work arrangements
Bilingual preferred
Experience:
One to two years clerical experience in working in an office setting.
Major Responsibilities and Duties:
- Greet and direct human resources visitors to appropriate staff.
- Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
- Perform general office duties including faxing, copying, scanning and filing.
- Provide other clerical assistance as needed.
- Sort, distribute, and deliver mail, messages, and other documents to appropriate staff and departments.
- Assume responsibility for maintaining the appearance of the reception area.
- Assist with preparation of materials for recruiting, job fairs, etc.
- Process name and address changes.
- Receive and process online, written and phone employment verifications for current and former employees.
- Assist personnel services staff with reviewing, processing, and verifying accuracy of data/information for all service records requests, when needed.
- Create new and replacement employee ID badges.
- Participate in staff development activities to improve job-related skills.
- Assist Communications Department with coverage of Administration Building Receptionist as needed.
- Ensure confidentiality regarding all personnel matters.
- Perform other duties as assigned.
Equipment Used:
Multi-line phone system, personal computer, scanner, badge machine, label maker, and printer/copier.
Working Conditions:
Maintain emotional control under stress, work with frequent interruptions. Constant contact by phone and in person with the public and school district employees. Continuous sitting, standing, bending, stooping and wrist flex extension. Administrative office environment.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
The Waco Independent School District is an equal opportunity educational provider and employer who does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information or non-proficiency in English language skills in educational programs or activities that it operates or in employment matters. The District is required by Title VI and Title VII of the Civil Rights Act of 1964, as amended; Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as amended; Section 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act; and school board policy not to discriminate in such a manner.
For information about your rights or complaints regarding compliance with the nondiscrimination requirements of Title IX, please email titleixcoordinator@wacoisd.org or contact Waco ISD Assistant Superintendent of Human Resources at 254-755-9410 or Assistant Superintendent for Student Services and Support at 254-755-9417. For information or complaints regarding compliance with the nondiscrimination requirements of Title VI and Title VII, as amended, contact the Waco ISD Assistant Superintendent of Human Resources at 254-755-9410. For information or complaints regarding compliance with the nondiscrimination requirements of Section 504 of the Rehabilitation Act of 1973, as amended, contact Waco ISD Special Education Executive Director at 254-755-9569 or write to P.O. Box 27, Waco, TX, 76703.
