What are the responsibilities and job description for the Administrative Assistant position at Waggoner Engineering?
Department: Corporate/Administrative
Location: Lake Charles, LA
Compensation: $18.00 - $20.00 / hour
Waggoner Engineering, Inc. is hiring an Administrative Assistant to provide administrative and secretarial support for the company engineering staff. Independent judgment is required to plan, prioritize, and organize diversified workload.
Are you ready to inspire, engage and deliver? For almost 50 years Waggoner has delivered sound results through a culture of integrity, service and creativity to benefit our clients. Waggoner has more than doubled in size over the last five years and growth is expected to significantly increase through the addition of talented personnel.
What does that mean for you? Waggoner differentiates itself as a leader in growth strategy for water and disaster recovery, as well as providing full engineering services across 19 offices and 6 states; we need people who are inspired for future growth, engage as leaders in their respective fields, and deliver to both internal and external clients.
If you are tired of hearing "we've always done it this way"; if you have a work hard/play hard attitude; and if you enjoy working with a vast team of professionals across various disciplines, you will fit right into our culture.
What are the core responsibilities for the role?
- Type and design general correspondences, memos, charts, tables, graphs, etc.
- Proofread copy for spelling, grammar and layout, making appropriate changes.
- Assist with Deltek software.
- Files documents.
- Makes photocopies and blueline prints as required.
- Set up meetings and reserve conference rooms for engineering staff.
- Schedule conference Meet Me call numbers for engineering staff.
- Signing up engineering staff for conferences.
- Make travel arrangements.
- Working on special projects for engineering staff.
- A high school diploma or equivalent is required. Some college preferred
- 1-2 years of related experience
- MS Office skills
- Experience with Deltek
- Excellent professional verbal and written communication skills
- Attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information
- Able to manage workload in a fast-paced, high-intensity work environment
- Strong interpersonal, time-management, and problem-solving skills
- Ability to change the focus of work seamlessly, without loss of efficiency, and adapt to unexpected requests
- Strong sense of urgency, with outstanding prioritization skills and professionalism
- Focuses on objectives and deliverables, execution of tasks, and fast implementation
- Flexible, adaptable, and demonstrates openness to change
- Strives to learn and develop new skill sets
- Valid Driver's License
We know work isn't only about what you do, it's also about who you work with! Waggoner Engineering provides a fun, family-friendly, and multicultural work environment that supports a work life balance, including:
- WEI Incentive Program
- Healthy Workplace Program
- Employee Referral Bonus
- Competitive Health Benefits
- Career Development and Training
- Flexible/Hybrid Schedule
- Community Service Opportunities
- Worldwide Travel Assistance
Salary : $18 - $20
