What are the responsibilities and job description for the Administrative Coordinator position at Wahl Clipper Corporation?
WAHL EMPOWERS PEOPLE TO BE THEIR BEST!
Wahl Clipper Corporation, a global manufacturer of branded Consumer and Professional products, has an exciting opportunity for a highly organized individual with outstanding customer service skills to join our team as a Administrative Coordinator at our Global Headquarters in Sterling, Illinois.
The Administrative Coordinator supports our executive team, oversees office operations, and provides exceptional customer service to both employees and guests. This role is critical in ensuring the smooth day-to-day functioning of our office while maintaining strict confidentiality, coordinating travel for international guests, and facilitating meetings, events, and company outings.
ESSENTIAL FUNCTIONS:
Executive Support & Confidentiality
Why Wahl?
We are proud to celebrate over 100 years as the standard for grooming products used by barbers and hairdressers all over the world. Professionals and home users have relied on our innovative clippers, trimmers and personal care products for an entire century.
Today, the fourth generation of the Wahl Family remains deeply rooted in the daily operations and management of the organization. Living beyond the footsteps of their great-grandfather, the family continues to ensure that everything that Wahl produces aligns with the same core family values.
When you work at Wahl, you join a community that is proud of its heritage of excellence and ground-breaking innovations and a company that focuses on creating value for the customer and long-term growth.
Perks & Benefits:
Wahl Clipper Corporation, a global manufacturer of branded Consumer and Professional products, has an exciting opportunity for a highly organized individual with outstanding customer service skills to join our team as a Administrative Coordinator at our Global Headquarters in Sterling, Illinois.
The Administrative Coordinator supports our executive team, oversees office operations, and provides exceptional customer service to both employees and guests. This role is critical in ensuring the smooth day-to-day functioning of our office while maintaining strict confidentiality, coordinating travel for international guests, and facilitating meetings, events, and company outings.
ESSENTIAL FUNCTIONS:
Executive Support & Confidentiality
- Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and correspondence handling.
- Manage sensitive company and personnel information with absolute discretion and confidentiality.
- Prepare reports, presentations, and documents as needed for executive meetings.
- Serve as the first point of contact at the front desk, delivering a professional and welcoming experience for employees, customers, and guests.
- Oversee office operations, ensuring a well-maintained, efficient, and organized work environment.
- Manage office supplies, vendor relationships, and facility maintenance.
- Arrange complex domestic and international travel for executives and visiting international guests, ensuring smooth itineraries and accommodations.
- Coordinate company meetings, executive lunches, team outings, and corporate events.
- Manage logistics for in-office meetings, including catering, setup, and technology needs.
- Provide outstanding customer service to internal employees and external clients, ensuring a positive and professional experience.
- Assist with onboarding new employees by coordinating office tours and resources.
- Foster a welcoming and supportive office culture through thoughtful organization and proactive problem-solving.
- Proven experience in an executive administrative, office management, or similar role.
- Strong organizational skills with exceptional attention to detail and the ability to multitask.
- Discretion and professionalism in handling confidential information.
- Excellent communication skills (both written and verbal) with a customer-service mindset. Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
- Proficiency in office software (Microsoft Office Suite, Google Workspace, and scheduling tools).
- Ability to coordinate travel logistics, including international guest arrangements.
- Event planning experience is a plus.
- Optimizes Work Processes: understands the most effective and efficient processes, with a focus on continuous improvement.
- Balances Stakeholders: Anticipating and balancing the needs of multiple stakeholders.
- Situational Adaptability: Adapting approach and demeanor in real time to match the shifting demand of different situations.
Why Wahl?
We are proud to celebrate over 100 years as the standard for grooming products used by barbers and hairdressers all over the world. Professionals and home users have relied on our innovative clippers, trimmers and personal care products for an entire century.
Today, the fourth generation of the Wahl Family remains deeply rooted in the daily operations and management of the organization. Living beyond the footsteps of their great-grandfather, the family continues to ensure that everything that Wahl produces aligns with the same core family values.
When you work at Wahl, you join a community that is proud of its heritage of excellence and ground-breaking innovations and a company that focuses on creating value for the customer and long-term growth.
Perks & Benefits:
- BCBSIL Medical coverage offered as low as $14 per week, INCLUDING pharmacy
- In & Out-of-network BCBSIL Dental coverage, with orthodontics for as low as $6 per week
- In & Out-of-network BCBSIL by EyeMed, Vision coverage, $3 per week for family coverage
- Free onsite clinic featuring a Nurse Practitioner, a Physical Therapist, and free lab services
- Employer funded health savings account -up to $2000!
- Biometric testing with wellness credits
- 401(k) and Roth 401(k) with generous company match
- Profit Sharing
- Tuition Reimbursement program - up to $10,000 per calendar year
- Scholarship Program
- Daycare discounts
- Free Employee Assistance Program (EAP) with legal consultative services and discounts
- Company paid Life Insurance
- Company paid Short-Term Disability/Long Term Disability
- 10 paid holidays per year
- Casual work environment
Salary : $10,000
