What are the responsibilities and job description for the Associate Administrative Coordinator, Charlotte, Emergency Medicine position at Wake Forest?
JOB SUMMARY:
Assists department management in support of operational and administrative functions to meet departmental and organizational goals.
EDUCATION/EXPERIENCE:
Associate's degree and four years relevant experience (or, an equivalent combination of education and experience). Bachelor's degree with one year of relevant experience preferred. Supervisory experience preferred.
ESSENTIAL FUNCTIONS:
- Assists with department's administrative staff including interviewing and selecting applicants, orientating and training staff on Medical Center policies and procedures, and conducting 90-day and annual performance reviews.
- Develops and establishes administrative work procedures, performance standards, and department policies. Mentors administrative staff and utilizes the disciplinary process when appropriate.
- Compiles information and statistical data into summaries, reports, and presentations. Coordinates reports and special projects for the department and provides follow-through with Medical Center departments as appropriate.
- Provides administrative support to director/chair.
- Provides administrative support for institutional committee meetings and other meetings of significance.
- Manages departmental budget. Tracks expenditures and performs other financial tasks.
- Assures availability and maintenance of departmental office equipment and supplies. Assists in selection, implementation, and integration of computer systems.
- Effectively and professionally communicates with Medical Center staff and external customers.
- Maintains departmental time and attendance records and employee files. Acts as liaison between employees and Payroll when necessary.
- Demonstrates responsibility for professional development.
SKILLS/QUALIFICATIONS:
- Familiar with Medical Center policies, practices, and procedures
- Excellent oral and written communication skills
- Excellent computer skills including word processing, spreadsheet, and graphic software
- Ability to multi task, prioritize work independently and meet important deadlines
- Problem-solving and decision-making skills
- Goal-setting and long-range planning
- Excellent telephone etiquette
WORK ENVIRONMENT:
- Clean, comfortable, office environment
- Subject to many interruptions
