Sr. Payroll Specialist

Sr. Payroll Specialist

Waukesha, WI

The Senior Payroll Specialist is responsible for ensuring the accuracy, compliance, and efficiency of the company's payroll processes. This role builds upon the responsibilities of a Payroll Specialist by taking on more complex payroll functions, providing guidance and mentorship to payroll team members, and troubleshooting payroll discrepancies. The Senior Payroll Specialist will work closely with payroll leadership, HR, and finance to maintain flawless payroll execution, regulatory compliance, and continuous process improvement.

The Company:

The Walbec Group of companies is currently in its third generation of family leadership producing high-quality construction materials and delivering unparalleled professional design, engineering, and construction services.

• Multi-year Milwaukee Business Journal Best Place to Work honoree and a Best Place to Work by Employ Humanity.
• Associated with many exciting state, municipal, federal, and commercial projects. Check out our website for a complete list of interesting projects. walbecgroup.com
• Proud Partner of the Green Bay Packers.

The Position:

• Payroll Processing & Compliance
  • Ensure accurate and timely weekly payroll processing, including hours, rates,
    deductions, garnishments, and benefits.
  • Conduct compliance checks to ensure payroll adheres to federal, state, and local
    regulations, as well as collective bargaining agreements (CBAs).
  • Manage and processing complex deductions (garnishments, levies, and child
    support orders)
  • Perform payroll reconciliations to verify accuracy and resolve discrepancies.

• Audit, Reporting & Data Analysis
  • Review and audit payroll records for errors, inconsistencies, and compliance risks.
  • Generate detailed payroll reports on trends, compliance, and financial impacts for
    leadership.
  • Monitor and maintain payroll metrics, ensuring adherence to internal policies
• Troubleshooting & Issue Resolution
  • Act as first-line escalation for payroll-related inquiries from employees and
    managers.
  • Identify root causes of payroll discrepancies and implement corrective actions.
  • Collaborate with finance, HR, and union representatives to resolve payroll concerns.

• Process Improvement & System Optimization
  • Recommend and implement payroll process enhancements to increase efficiency
    and accuracy.
  • Assist in testing and implementing payroll system updates and integrations.
  • Maintain and update payroll documentation and procedures to ensure clarity and
    consistency.

• Mentorship & Team Collaboration
  • Provide guidance, training, and support to Payroll Specialists on complex payroll
    issues.
  • Serve as a backup for payroll leadership when needed.
  • Act as a liaison between payroll, HR, finance, and operations to ensure seamless
    payroll execution.

The Benefits:

Team members at the Walbec Group are offered competitive pay and benefits that align with our values while supporting good health and a balanced life now and into the future. Additionally, we offer a range of opportunities for professional development and career growth that help us all to be successful.

We have the usual suspects like dental, vision, life, flex, EAP, PTO and holidays, but our favorites are the "no premium medical plan" and HRA contribution (with participation in wellness initiatives), company paid STD and LTD, 401k & profit sharing with company contribution and lastly, robust Walbec training.

The Candidate:

• Five or more years of payroll experience, with a strong understanding of multi-state
  payroll processing.
• Advanced knowledge of payroll laws, tax regulations, and compliance
  requirements.
• Experience with union payroll, prevailing wage, and certified payroll reporting
  (preferred).
• Strong proficiency in payroll systems (e.g., CMiC) and Microsoft Excel (VLOOKUPs,
  pivot tables, formulas).
• Exceptional problem-solving, analytical, and auditing skills.
• Strong communication and interpersonal skills, with the ability to explain payroll
  concepts to employees and managers.
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced
  environment.

Why Should You Apply?

First, because we are committed to a diverse and inclusive culture here at the Walbec Group. Our leadership understands the unique abilities and differences of our team members is what drives our innovation and growth. When you choose Walbec, you'll be welcomed into a supportive environment where all team members feel heard, respected, and valued.

• Excellent wages and benefits packages.
• Job security in our role as an essential company providing infrastructure services.
• Growth opportunities working alongside and learning from experienced industry professionals.
• Be involved in innovative, cool projects throughout the local area and the state.
• Family-oriented, supportive culture.

We are an Equal Employment Opportunity (EEO) and Affirmative Action employer and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!

P-BOS