Accounts Payable Clerk

JOB SUMMARY

The Accounts Payable Clerk provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

ESSENTIAL DUTIES

• Reconciles processed work by verifying entries and comparing system reports to balances.
• Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
• Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
• Pays employees by receiving and verifying expense reports; preparing checks.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related transactions.
• Maintains historical records by filing documents.
• Disburses petty cash by recording entry; verifying documentation.
• Protects organization’s value by keeping information confidential.
• Accomplishes accounting and organization mission by completing related results as needed.
• Other duties as assigned. Duties, responsibilities and activities may change at any time with or without notice.

COMPETENCIES

• Tracking Budget Expenses,
• Attention to Detail,
• Thoroughness,
• Organization,
• Analyzing Information
• Vendor Relationships
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision making skills
• Effective verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member

EDUCATION AND EXPERIENCES

• High School Diploma or GED; Associates Degree or equivalent from a two year college or technical school preferred
• 1-3 years accounts payables

SKILLS AND ABILITIES

• Knowledge of general accounting principles, regulatory standards and compliance requirements
• General math skills
• Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs

CERTIFICATES, LICENSES, REGISTRATIONS

• None

PHYSICAL DEMANDS

These physical demands are representative of the physical requirements for an employee to successfully perform the essential functions of the Accounts Payable Clerk’s job. Reasonable accommodation can be made to enable people with disabilities to perform the essential function of this job.

• Regularly spend long hours sitting and using office equipment and computers
• Regularly move from sitting to standing positions effortlessly
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
• Regularly use hands and fingers to handle, control or feel objects
• Regularly see details of objects that are less than a few feet away
• Regularly speak clearly so listeners can understand
• Regularly understand the speech of another person
• Frequently work in on projects that require deadlines
• Frequently bend to file and maintain files
• Occasionally lift 5-10 pounds.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is usually exposed to a noise level that is low to moderate. This is full-time position. Days and hours of work are normally Monday through Friday, 8:00 A.M. to 5:00 P.M. Occasional evening and weekend work may be required as job duties demand.

STANDARDS FOR MEASURING PERFORMANCE

• Successful development and implementation of objectives; continuous growth in service provided.
• Appropriate and positive interaction with staff, management, volunteers, community groups and professional associates.
• Accomplishment of job functions in effective and timely manner.
• Proficiency in oral and written communication.
• Effectiveness in establishing priorities, working on multiple assignments and concurrent projects.
• Exercise of sound judgment in the absence of specific guidelines.
• Demonstrated ability to thoroughly analyze problems; to meet demanding and changing deadlines in spite of interruptions.
• Achievement of budgeted expense goals.
• Adherence to established policies and procedures.

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $24 - $26