What are the responsibilities and job description for the Payroll Specialist position at WalkerHealthcare?
Walker Healthforce is seeking a Payroll Specialist at its headquarters office in Bloomfield Hills. This permanent position will oversee multi-state payroll, with some HR, billing, and A/R functions.
THIS IS A FULL-TIME, IN-OFFICE ROLE. REMOTE OR HYBRID OPTIONS ARE NOT AVAILABLE FOR THIS ROLE.
Walker Healthforce is known as the dominant force of performance, precision, expertise, and integrity in the healthcare consulting community! As a certified WMBE, we provide end-to-end healthcare IT and clinical solutions to hospitals, health systems, and payer organizations, including Fortune 100 firms nationwide. We are healthcare experts, we’re custom not commodity and we’ve been exceeding expectations for nearly 20 years. Join forces with us to experience unparalleled results today!
Payroll Major Areas of Responsibility
- Responsible for the preparation and processing of weekly multi-state payroll.
- Minor Bookkeeping responsibilities (A/R, A/P, Journal Entries, etc.) utilizing Microsoft Excel and QuickBooks (Desktop Enterprise edition).
- Onboarding and new hire paperwork processing.
Process all aspects of payroll to include the following:
- Weekly Full-Service Payroll (multi-state, multi-company)
- Time & Attendance Spreadsheets; Import & Manual entry
- Direct Deposits
- Tax forms
- Garnishments
- Miscellaneous Deductions
- Manual Checks
- Communicate treasury liability for payroll
- Generate and review Weekly/Monthly payroll reporting as requested
- Perform payroll/benefit-related reconciliations to the General Ledger
Job Duties
- Understand payroll strategies and deliver recommendations for improving the payroll process.
- Provide prompt, friendly, and efficient customer service to employees with questions regarding their pay, deductions, or the payroll process.
- Process and input employee changes such as deduction revisions, scheduled payments, benefit enrollments, form W-4 and banking information.
- Collect and organize timesheets and expense reports for employed contractors.
- Balance payroll accounts by auditing information; identifying and resolving discrepancies; and initiating journal entries.
- Respond to payroll inquiries from employed contractors.
- Audit and maintain payroll and payroll tax reports and reconcile quarterly tax data in ADP Workforce Now.
- Perform account reconciliations, month-end and quarter-end activities related to payroll and compensation.
- Maintains all payroll records (employee base, wages, benefits, sick and vacation time) and ensure integrity of payroll systems.
- Initiate and manage state registrations for payroll-related taxes. Respond to inquiries from state agencies and payroll service (ADP).
- Prepares and completes monthly and quarterly statutory reporting to federal, state, and local agencies as required.
- Tracks and monitors tax agency notifications and tracer payments through resolution and outcome.
- Wage Attachments and Garnishments administration, coordinating with vendors and agencies as appropriate.
- Off-cycle check processing, voids and transaction follow-up.
- Audit all inputs and results, utilizing preview and post payroll reports, performing error corrections as needed.
- Support and administer employee access to the ADP iPay portal.
- Coordinate corrections to prior quarter/year tax data changes including W-2 related corrections with ADP Payroll.
Required Skills and Experience
- Strong experience working with ADP or similar payroll systems.
- Expert knowledge of U.S. payroll, payroll regulations & reporting requirements, payroll garnishment law, multi state & local payroll laws, and payroll accounting required.
- Intermediate to advanced knowledge of Excel (manipulating lines, moving data, construct simple formulas). Intermediate proficiency in other Microsoft applications (Word, Outlook).
- Previous experience with ERP systems, (Fieldglass, ShiftWise, PeopleSoft, etc.) preferred.
- Bachelor’s Degree in Human Resources, Accounting, or related field - or recognized equivalent in education and experience, required.
- Minimum of 5 years of experience managing, processing and/or consulting on full-cycle payrolls, is required.
- Experience working with confidential information.
- Ability to effectively communicate ideas verbally and in writing and diplomatically when handling sensitive and escalated situations.
- Ability to work effectively in a fast-paced environment.
- Strong Social Skills.
Additional Preferred Skills and Experience
- Experience with ADP Workforce Now
- 5 years of direct experience directly processing payroll for a multi-state workforce
- Knowledge of employee benefits and labor laws
- Previous Billing and Accounts Payable / Receivable experience
- Experience working with QuickBooks or similar bookkeeping system
- FPC or CPP Payroll Certification preferred
We are an Equal Opportunity Employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status.
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