Administrative Assistant

Brief Description

We have an immediate opening for a full-time Administrative Assistant in our Kansas City Office. The candidate will work to provide support and assistance to individuals and departments to help them meet their job responsibilities.

Requirements

Job requirements are as follows:

• Provide administrative and HR support services, as well as assisting in marketing and accounting services of the office as needed
• Provide a variety of support services including greeting visitors, word processing, spreadsheet creation, reporting, and answering phones.
• Perform support tasks such as plotting, scanning drawings, copying, mailing, filing, making meeting and travel arrangements, tracking submittals, and other tasks as required.
• Event planning, ordering supplies, working with vendors, purchase requests, and ensuring general office maintenance is completed.
• Coordinate with the marketing department for charity events and other events happening in the Kansas City office.
• Assist the Kansas City engineering staff with tracking construction submittals and project schedules.
• Assist the engineering and marketing staff with proposals as needed.
• Track and renew engineering licenses. Maintain a database with login information and aid engineering staff with tracking of renewal requirements.
• Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm.
• Input project information into the database system.
• Look for ways to improve the efficiency of our office processes
• Knowledge of the operation of standard office equipment relevant to the position
• Due to the nature of the responsibilities, this will be considered an “In Office” position.
  
  

Skill Set Requirements Are As Follows

• Proficient in basic math skills
• Notary Public (if not currently appointed as a Notary, it will need to be attained)
• Good organizational and communication skills
• Knowledge of effective administrative procedures and systems
• Ability to operate multi-line phone system
• Fundamental graphic skills
• Understanding of the A/E/C industry terminology and procedures
• Knowledge of accounting procedures and systems
• Willingness to learn and adapt to new processes and systems
  
  

Summary

Wallace Design Collective believes in helping our clients be successful through the artful application of design principles. Our core purpose is to "make lives better" – for our staff, our families, our professions, and our communities. We want to be seen as an essential partner to our clients and the best design firm to work for by our employees. And we focus each day on trying to accomplish it.

Wallace Design Collective offers a competitive and comprehensive package of insurance programs to regular full-time employees and their eligible dependents 30 days after their date of hire. Insurance options include a choice of 5 different medical plans, dental, vision, and supplemental life. Additional insurances, at no cost to the employee, include life (employee only), accidental death and dismemberment, accident, and short- and long-term disability.

Wallace offers a wide range of other employee benefits, including 401(k), Flexible Spending Accounts, Paid Time Off, and Tuition Reimbursement.