Administrative Assistant

Wallace Property Company

Company Overview: Wallace Property Management has owned and managed properties in the Boston area since 2001. As a managing agent with a vast knowledge of the local residential markets, we also have significant experience managing affordable housing units. Our management office is located in downtown Boston, consisting of a 5 person team and 4 person in-house maintenance staff. We own and manage a portfolio of around 30 properties, totaling 240 units. We also own and manage roughly 200,000 square feet of commercial space. 

Position Overview: The administrative assistant position interacts with the management and property maintenance teams. This is an entry-level position which offers exposure to all aspects of the real estate business. This is a great opportunity to learn and with a strong performance record, offers the potential to take on additional responsibility. This is a full time position. Four days minimum required in the office.

Job Responsibilities:

·        Handle all incoming phone calls, respond to general emails and welcome office visitors.

·        Open and sort mail.

·        Deposit checks and post to corresponding accounts.

·        Respond to tenant maintenance requests, i.e. pest control. Manage schedule and follow up on request completion.

·        Manage office schedule and calendar requests as needed.

·        Coordinate office meetings.

·        Follow up on outstanding renewals.

·        Send out renewals based on the amount determined by the property manager.

·        Send out tenant ledgers.

·        Record and deposit laundry income.

·        Open utility accounts for vacant units.

Computer Skills:

Basic understanding of Microsoft Word & Excel, Google Docs & Sheets, knowledge of Appfolio property management software a plus, but can also learn on the job.