Job Title: Coordinator of Assessments

Wage/Hour Status: Exempt

Reports to: Director of Accountability and Assessments

Pay Grade: Admin/Prof. PG3

Dept./School: Accountability & Assessments

Duty Days: 226

Date Revised: 2-18-25

Funding Source:Local                                                    

Primary Purpose:  Coordinate and facilitate the administration of all local and state standardized testing and reporting.  Organize district professional learning activities in relationship to testing and assessments in partnership with all department and campus leaders.  Ensure security and integrity of testing materials and data in accordance with state and federal requirements. 

Qualifications:

Education/Certification:
Bachelor’s degree from an accredited college or university
Master’s degree from an accredited college or university
Valid Texas teaching certificate
Valid Administrative certificate preferred 

Experience:

Five years teaching experience preferred
Three years administrative/instructional leadership experience preferred
Experience in development, preparation, and presentation of professional development preferred

Standardized testing experience preferred

Special Knowledge/Skills:
Deep and thorough understanding of assessment and accountability for the State of Texas
Strong analytical and information system skills
Ability to interpret data
Ability to use student test data systems
Ability to perform statistical analysis
Ability to use personal computer and software programs to collect, report, and present data
and test-related information
Demonstrate excellence in the advanced use of Excel and other related programs
Ability to develop and deliver training to adult learners
Demonstrate skills in leading and collaborating with others
Knowledge of curriculum and instruction
Excellent communication, organizational, public relations, and interpersonal skills

Major Responsibilities and Duties:

1. Implement procedures for ensuring security and confidentiality of state-mandated testing programs, college entrance exams and other assessments.  Direct and oversee test implementation and monitor testing activities to ensure that procedures are followed and deadlines met.
2. Stay abreast of all current information regarding testing, assessments, and accountability, and communicate updates to the curriculum and instruction department, campuses, and special program departments promptly and clearly.
3. Implement the District’s testing program including local and state assessments, such as STAAR, TELPAS, Interim Assessments, Unit Assessments, Benchmarks, and others identified by the district. 
4. Oversee the administering, interpreting, and reporting of the District’s local assessment program, calendar, and procedures.
5. Oversee the administration, planning and reporting of college entrance exams.
6. Stay informed and provide new testing administration information including designated supports, accessibility features, and developments in assessment to the curriculum and instruction and special program departments.
7. Complete and submit all required reporting related to special requests for state assessments. 
8. Coordinate all online testing procedures and verify on-site test availability with the technology department.
9. Develop, coordinate, and facilitate the training for all campus testing coordinators and campus administrators to ensure consistency in the testing program in the district.
10. Consult with district staff to develop, administer, and interpret assessment/testing guidelines and procedures. 
11. Provide timely support for campus testing coordinators.
12. Evaluate professional learning needs regarding testing/assessments in partnership with the curriculum leaders in an effort to build the capacity of all faculty and staff.
13. Identify, investigate, and address testing irregularities.  Report discrepancies and disciplinary actions taken against students and staff as required.
14. Attend Region 4, TEA, TSNAP, and Lead4ward meetings/webinars related to assessment and accountability.
15. Maintain and ensure integrity of testing/assessment data.  Ensure all materials and data are submitted within established timelines online or via ground shipping.
16. Track and monitor location of test/assessment materials throughout the distribution, return, and storage process.
17. Oversee campus testing security plans.
18. Oversee and maintain the district assessment coordination software.
19. Conduct on-site campus visits  to maintain and insure integrity of testing/assessment programs.
20. Compile, maintain, file, and secure all physical and electronic reports, records, and other required documentation. 
21. Maintain users in the state testing/assessment platform.
22. Retrieve and maintain all testing/assessment results.
23. Retrieve and manage new student assessment history.
24. Upload state assessments into the Student Information System (Skyward) for the Academic Achievement Record for students and code individually as necessary in Skyward based on category.
25. Import all assessment results (STAAR, TELPAS, SAT, ACT, TSIA2 and any other identified assessments) into Eduphoria, Eduthings, Testhound and OnData. 
26. Assist and collaborate with curriculum leaders on House Bill 1416. 
27. Work with PEIMS, Federal Programs and campuses to ensure the collection, processing and accurate PEIMS reporting for at-risk students and to ensure an adequate tracking of at-risk students. 
28. Assist with compiling and interpreting data as requested for guidance, administrative, and instructional purposes. 
29.  Use effective communication skills to present information accurately, timely, and clearly.
30. Stay informed and comply with state, district, and school regulations and policies. 
31. Flexibility is required to independently work with others on a wide array of data-related issues. 
32. Maintain confidentiality.
33. Perform all other tasks and duties as assigned.

Personal Skills:

1. The ability to work effectively with adult learners
2. The ability to skillfully offer constructive feedback to facilitate change
3. The ability to be flexible, open and willing to implement new ideas in the classroom
4. The ability to organize and prioritize responsibilities, projects and tasks
5. The ability to work and contribute to a team
6. The ability to seek resources and solutions to effectively solve problems

General Employee Requirements:

• Quality of Work – complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules. 
• Quantity of Work – demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.   
• Work Habits – display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.
• Communication – communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.

• Dependability – adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.      
• Cooperation – work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly.
• Initiative – seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately. 

• Adaptability – adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement. 
• Judgment – effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action. 
• Attendance – attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted.
• Punctuality – arrive to work and depart from work according to department and district requirements

Supervisory Responsibilities:

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Frequent district wide travel; occasional statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Salary : $75,873 - $105,101