Office Administrator for Property Management Company in Ballard

Office Administrator--Operations and Administrative Support Specialist

Classification: Non-exempt (Hourly), $_24-25_/hr with growth potential
Reports to: Director of Property Management / Operations Manager
Location: Seattle, WA (On-site)

Summary / Objective:

We are seeking a proactive and detail-oriented Operations and Administrative Support Specialist to join our dynamic team. This role ensures the smooth functioning of day-to-day office operations, supporting multiple departments—including maintenance, accounting, and property management. If you thrive in a fast-paced environment, excel in multitasking, and enjoy process optimization, we’d love to hear from you!

Key Responsibilities:

Office Administration & Front Desk Support:

• Serve as the primary point of contact for calls, emails, and visitors, providing exceptional customer service.
• Manage front desk tasks: greet guests, receive packages, and coordinate meeting logistics.
• Order and maintain office supplies, snacks, and general office stock.
• Oversee office organization, light cleaning, and occasional event coordination.
• Schedule and organize meetings, office events, and internal communications.

Administrative & HR Support:

• Maintain digital and physical filing systems for data accuracy and easy access.
• Assist with human resources tasks: data entry, project coordination, and employee file management.
• Support marketing efforts, including social media content creation, Craigslist postings, and updating the website (WordPress experience preferred).

Operational Support for Maintenance & Accounting Departments:

• Collaborate with maintenance and accounting teams to improve processes and reduce expenses.
• Generate and review delinquency reports; communicate with residents on payments and collections.
• Handle check deposits, prepare legal notices (e.g., eviction notices), and manage renewals (LLC/RRIO).
• Coordinate with rental assistance programs and legal support services as needed.

Qualifications:

Required:

• High school diploma or GED.
• Minimum of 1-2 years of experience in administrative support, customer service, or office environments.
• Proficient in Microsoft Office and Google Suite.

Preferred:

• Experience in property management, marketing, or social media management.
• Familiarity with WordPress or website content management systems.
• Relevant certifications or post-secondary education in business or administration.

Competencies & Skills:

• Exceptional communication and interpersonal skills, with a focus on client service.
• Strong organizational abilities, capable of managing multiple priorities with precision.
• Detail-oriented with strong time management skills and a solution-focused mindset.
• Adaptable, proactive, and comfortable in a fast-paced office environment.
• Ability to exercise discretion and maintain confidentiality when handling sensitive information.

Work Environment & Physical Demands:

• Professional office setting; primarily sedentary with occasional standing or light lifting (up to 25 lbs).
• Full-time position: Monday to Friday, 8 a.m. – 4:30 p.m. (40 hours/week, 30 min lunch break).

Travel:

• Occasional local travel may be required for errands or meetings.

Why Join Us?

At Walls Property Management, we foster a collaborative and inclusive environment. We offer competitive pay, growth opportunities, and the chance to make a meaningful impact in our community.

Equal Employment Opportunity Statement:

Walls Property Management is committed to fostering a diverse workplace and is an Equal Employment Opportunity Employer. We welcome applicants from all backgrounds and experiences.

How to Apply:

Submit your resume and a brief cover letter via Indeed or email us directly at [insert email]. Applications will be reviewed on a rolling basis.

Job Type: Full-time

Pay: $24.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $24 - $25