Residential Operations- Periodic Review Administrator

Company Overview

At Windermere Property Management/Lori Gill & Associates, we pride ourselves on our integrity and commitment to our clients. As a leader in property management and leasing throughout the greater Seattle area, we foster a collaborative and supportive culture that encourages success for both our clients and team members.

Summary

We are seeking an Periodic Review Administrator to join our dynamic team at Windermere Property Management/Lori Gill & Associates. The Periodic Review Administrator contributes to the growth and success of Windermere Property Management / Lori Gill & Associates (WPM/LGA) by providing administrative support and customer service to internal and external contacts. This role is part of the Residential Operations team and supports a range of team functions.

Basic Function

Providing administrative support to ensure efficient operation of the property management portfolio. Support property managers and external clients/customers through completing property reviews related to organization, communication ensuring accuracy, timeliness, and high-quality completion of activities. Basic administrative duties including, but not limited to; file/record management including scanning, uploading, and filing, walking properties, photographing properties current condition, clear communication with property managers, and detailed reporting of findings.

Responsibilities

• Schedule Periodic Inspections with tenants at managed properties on rotating monthly basis.
• Inform Property Managers of scheduled inspection times/dates.
• Obtain property keys from Property Managers ahead of scheduled property visits.
• Perform physical Periodic Inspections at managed properties, complete inspection checklists and take pictures.
• Report back to Property Managers within 48 hours the results of inspections performed.
• Utilize company software systems such as Rent Manager and MS Office products.
• Attend required team meetings such as bi-monthly Agent meetings
• Handle sensitive information in a confidential manner
• Assist with projects as required
• Other duties as assigned

Requirements

Education and Experience

• High School diploma
• 1-4 years of experience or equivalent general office experience
• Real Estate experience preferred

Skills/Abilities

• Work independently as well as in a collaborative environment, maintaining composure and confidentiality, and working effectively in a professional environment with changing priorities
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Analytical abilities
• Excellent interpersonal and customer service skills
• Ability to function well in a high-paced and at times stressful environment
• Excellent time management skills with a proven ability to meet deadlines
• Problem assessment and solving
• Information gathering and monitoring
• Excellent organizational skills and attention to detail
• Working understanding of clerical and administrative procedures and systems such as filing and record keeping
• Knowledge of operation of standard office equipment
• Proficient with Microsoft Office Suite or related software

Physical Requirements

This position requires the ability to perform those activities to complete the essential functions of the job, either with or without reasonable accommodation. Work is performed in a combination of venues including the Firm’s offices, working from home, and in the field. Incumbents spend the major part of the workday exchanging information verbally and in writing via telephone, email or other electronic methods. Required physical activities can include talking, hearing, seeing, frequent keyboard fingering, repetitive motions of the hands and wrists, sitting, standing, lifting, pushing, pulling, carrying objects, driving, entering properties, and viewing all rooms/areas within reach. Occasionally incumbents experience stressful situations in resolving problems when dealing with others or in meeting deadlines.

This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification. This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

All job requirements are subject to possible revision to reflect changes in the position requirements or to reasonably accommodate individuals with disabilities.

Other Requirements

Reliable vehicle with proper insurance, digital camera and/or smart phone. (Computer provided by Firm)

If you are ready to contribute to a fun, collaborative team that values integrity and success, we invite you to apply for our Periodic Review Administrator position today!

Job Types: Full-time, Part-time

Pay: $22.00 per hour

Expected hours: 20 – 40 per week

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• Can you reliably travel to locations throughout King and Snohomish Counties?

License/Certification:

• Driver's License (Required)

Ability to Commute:

• Bellevue, WA 98004 (Required)

Ability to Relocate:

• Bellevue, WA 98004: Relocate before starting work (Preferred)

Work Location: In person

Salary : $22