What are the responsibilities and job description for the Chief of Staff position at Walsingham Group Inc?

Job Description

Position Overview : The Chief of Staff (CoS) will play a pivotal role in supporting the C-Suite executive team to ensure efficient operations of Walsingham Group. The CoS will act as a strategic planner, and operational leader, streamlining processes and fostering collaboration across departments. The ideal candidate will have a strong understanding of the defense contracting industry, exceptional organizational skills, and a proactive approach to problem-solving.

Key Responsibilities :

Strategic Planning and Execution :

Align with the C- Suite leadership team to develop and execute the company’s strategic goals and initiatives.

Monitor the progress of key projects and ensure alignment with organizational objectives.

Prepare reports and presentations for internal and external stakeholders.

Operational Efficiency :

Oversee day-to-day operations to ensure smooth workflow across all departments.

Identify inefficiencies and implement process improvements to enhance productivity.

Develop and maintain key performance indicators (KPIs) to measure organizational success.

Leadership Support :

Act as a liaison between the C-Suite and other staff members, ensuring clear communication and alignment.

Manage the C-Suite schedule, priorities, and deliverables.

Represent the C-Suite in meetings and decision-making processes as needed.

Team Coordination and Collaboration :

Foster a culture of collaboration and accountability across teams.

Organize and lead staff meetings, team building and ensuring actionable outcomes and follow-ups.

Provide mentorship and guidance to team members to support professional growth.

External Relations and Compliance :

Assist in managing relationships with clients, partners, and government agencies.

Ensure compliance with all applicable regulations, policies, and contractual obligations across the departments.

Support proposal development as needed.

Special Projects :

Lead or oversee high-priority initiatives and ad hoc projects, ensuring successful execution.

Conduct research and analysis to support decision-making on critical issues.

Be willing to backfill and support your staff when in need.

Other duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications :

Master’s degree in Business Administration, Management, or a related field; advanced degree preferred.

8 years of experience in a leadership or management role, preferably within the defense contracting or related industry.

Strong understanding of government contracting processes and regulations (e.g., NIST / CMMC / DCAA / FAR / DFARS).

Exceptional organizational and project management skills with the ability to handle multiple priorities.

Excellent communication and interpersonal skills, with the ability to influence and build relationships at all levels.

Proficiency in using productivity tools and software (e.g., Microsoft Office, project management tools).

Strong analytical and problem-solving skills, with a data-driven approach to decision-making.

Understanding of security procedures and compliance requirements across multiple domains.

Ability to work in a fast-paced, dynamic environment with a high level of adaptability.

Ability to obtain a TS / SCI Security clearance.

Work Environment : This position requires in-office work, with occasional travel to client sites, conferences, or other company locations.

Walsingham Group is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances

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