Project Coordinator

Walt Disney Imagineering (WDI) makes the impossible possible, by combining innovation and storytelling to bring Disney stories, characters and worlds to life.

Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of Disney’s Parks and Resorts business segment. Representing more than 150 subject areas, its dedicated teams of Imagineers are responsible for the creation - from concept initiation through installation and commissioning - of all Disney Resorts, theme parks and attractions, cruise ships, real estate developments, regional entertainment venues, and new media projects.

Disney Imagineers are uniquely talented individuals that bring together the best aspects of creativity, innovation, and passion.

This position is office-based in Wismar, Germany, with occasional business travel (within Europe/UK, and also transatlantic). The candidate must be willing to relocate to the Wismar area.

What You Will Do

A Project Coordinator who synchronizes the project delivery process.

Using the most effective communication and technical tools available, the Project Coordinator seeks to seamlessly coordinate the delivery of highly themed entertainment spaces, in a style which tirelessly strives to eliminate inefficiency and error from the delivery process.

The candidate should be knowledgeable in all aspects of project delivery processes. The greatest responsibility of this position is to assure information is effectively shared across all subject areas and collaborators. The Project Coordinator is the catalyst that brings different subject areas together to tackle challenges and get results. This position focuses team members on the coordinated goals of the project and drives integration of design among all WDI subject areas. The Project Coordinator leads efforts to integrate work across all WDI disciplines and ensures a streamlined process workflow through all project phases from Blue Sky/Concept Development through Design, Implementation, Installation and Close-out.

The Project Coordinator provides clear communication regarding deliverables and action items. This position manages scopes and tracks Owner Furnished items, guides production efforts, and orchestrates installation. The Project Coordinator consistently maintains a broad perspective across all subject areas in order to ensure all aspects of work are covered and no efforts are duplicated. The Show Design and Production Coordinator is the center of communication and connection for a project team.

The Project Coordinator's duties include, but are not limited to (independently or with a Project or Discipline Mentor):

• Arranging, monitoring, and facilitating meetings and other communications and providing updates and meeting notes as vital to ensure accurate integration and resolve issues in a timely manner
• Collecting issues and setting agenda, making sure agenda items are covered
• Tracking and following up on action items
• Creating and assisting subject areas in the creation of presentations on project status
• Capturing design input and distributing communication
• Facilitate relationships through interpersonal communication
• Coordinating and integrating project information with internal and external organizations including project team, creative and design studios, operations, vendors and contractors, and shipyard
• With Project Lead, ensures integration of personnel, schedules, and disciplines for the Project
• Liaison for domestic and/or international business trips including any special arrangements, work sessions, logistics, etc.
• Leading all aspects of the on-site arrival of materials needed to construct, produce, install, and commission themed venues and attractions
• Center of communication and collaboration for the Project Team.
• Communicate with all levels of management within the project environment, with project partners, consultants, and vendors through conversation, presentation, and clear written correspondence
• Communicate with Studio Leaders and discipline leads across all divisions relative to status updates
  
  
  

Required Qualifications

• Requires a minimum of 2 years' related experience - leadership experience, film/theatre, production, engineering, construction, project controls, or other Disney/Themed Entertainment projects (Internships will be considered)
• Fluency in written and spoken English language
• Demonstrated leadership experience required
• Highly organized self-starter with previous leadership experience
• Ability to coordinate project development process and documentation including shop drawings, document control, and punch lists
• Computer literacy (MS Office Suite)
• Excellent written and verbal communication skills
• Ability to take direction, adapt to change, establish relationships, and work collaboratively with people across all levels
• Ability to encourage collaboration within the project team
• Comfort working on a construction site under pressure
• Ability to think creatively and implement innovative solutions
  
  
  

Preferred Qualifications

• Ability to read and understand technical and architectural drawings
• Experience with electronic drawing review software (e.g., Bluebeam Revu)
• Experience using AirTable, Smartsheet, or other online database programs
• Experience in the themed or live entertainment industry
• Fluency in written and spoken German language
• Cruise industry Project Coordination experience
• Previous project coordination experience
• Willingness to relocate to Wismar, Germany for the duration of the project
  
  
  

Education

• Strongly prefer a four-year undergraduate degree in Theatre, Business, Engineering, Environmental Design, or other Entertainment or Development-related field.
• Consideration will be made for those with more than 5 years of experience and/or may be working towards a degree