WalterLane, Inc. is hiring: Executive Assistant / Event Planner in Washington

Highly regarded business association is looking to add an executive assistant / event planner to their Washington, DC office. The organization represents C-Suite executives from prominent companies in the U.S. and focuses on key policy issues impacting real estate and the economy.In this role, you will be responsible for two primary areas : event planning for four upscale meetings annually with 25 – 250 attendees, and executive assistant support to the CEO (who does not need a lot of hand-holding). No travel required; meetings are held in Washington, DC venues.Ideal candidate MUST have minimum 5 years of both executive assistant experience and event planning!Salary 85 - 95K with comprehensive benefits including fully paid parking / metro, 401K employer contribution, fully paid health insurance, cell phone, hybrid work week (1 day from home and 4 days in office), summer hours, and a friendly, professional team.RESPONSIBILITIES -Event Planner : Provide full-cycle management and support for meetings ranging from 25 to 250 participants (4 annually)Conduct hotel site visits and solicit hotel and vendor contractsDevelop and manage timelines and checklistsAttendee communicationsManage space allocation and room set-ups, equipment, room block management, food & beverage selection, speaker coordinationOn-site supervisionProduce slides, nametags, handouts, and other materialsDevelop and manage event budgets, track expenses during the planning process, and complete event summaries with final expensesMaintain an electronic filing system for all eventsSpeaker coordinationWork with senior leadership to plan and manage meetings as well as special meetings onsite and offsiteProofread and produce slides, nametags, handouts, and other materialsPost-event attendee follow upProvide feedback and make recommendations for event logisticsExecutive Assistant to CEO : Manage scheduling and calendar, coordinate appointments, meetings, and events to ensure efficient use of timeManage travel itineraries and all travel logistics (approx. 8 - 10 trips annually)Manage expense reports and reimbursementsHandle sensitive and confidential documents; prepare agendas, presentations, contracts, spreadsheets, and other materials as neededLiaise with membership, senior executives, internal staff, external vendorsEnsure executive contacts are followed up and tracked properlyManage document flow, track action items and key issuesDraft letters, memoranda and prepare background materials for meetingsProofread and edit documents, reports, proposals and presentationsManage / support external projects (i.e., Commanders, Nationals, Capital & Wizards season suites)Additional responsibilities as neededREQUIREMENTS : Bachelor's degree preferred5 years of meeting / event planning and executive assistant supportPoised, positive, and highly professional with a friendly demeanorStrong proficiency in MSOffice (Word, Excel, PowerPoint, Outlook), database experienceAbility to work independently, prioritize work and manage multiple tasksStrong organizational skills and attention to detailProven ability to meet deadlinesStrong communication skills, verbal and writtenProactive, willing and eager to take ownershipEQUAL OPPORTUNITY EMPLOYER#J-18808-Ljbffr