What are the responsibilities and job description for the Event Planner / Executive Assistant position at WalterLane, Inc.?
Highly regarded business association is looking to add an executive assistant / event planner to their Washington, DC office. The organization represents C-Suite executives from prominent companies in the U.S. and focuses on key policy issues impacting real estate and the economy.
In this role, you will be responsible for two primary areas : executive support to the CEO (who is fairly self-sufficient), and managing event planning for six to eight meetings annually with 25 – 200 attendees. No travel required; meetings are held in Washington, DC venues.
Ideal candidate MUST have 3 - 5 years of both executive assistant experience and event planning!
Salary 85 - 95K with comprehensive benefits including fully paid parking / metro, 401K employer contribution, fully paid health insurance, cell phone, hybrid work week (1 day from home and 4 days in office), summer hours, and a friendly, professional team.
RESPONSIBILITIES -
Event Planning :
- Provide full-cycle management and support for meetings ranging from 25 to 250 participants (6 smaller and 2 larger annually)
- Conduct hotel site visits and solicit hotel and vendor contracts
- Develop and manage timelines and checklists
- Attendee communications
- Manage space allocation and room set-ups, equipment, room block management, food & beverage selection, speaker coordination
- On-site supervision
- Produce slides, nametags, handouts, and other materials
- Manage event budgets, track expenses during the planning process, and complete event summaries with final expenses
- Maintain an electronic filing system for all events
Executive Assistant Support to CEO :
REQUIREMENTS :
EQUAL OPPORTUNITY EMPLOYER