Administrator of Athletics

ADMINISTRATOR OF ATHLETICS

The purpose of this position is to have an individual responsible for supervising and implementing the provisions of Athletic programs in the Waltham Public Schools in accordance with State and Federal regulations and mandates. Working in partnership with the educational leaders of the Waltham Schools, the Director assures that the athletic program meets the educational and developmental needs of the students.

Qualifications:

Education, Training and Experience

• A Master’s Degree in Education or in content area required
• Valid Massachusetts State Certification as Supervisor/Director
• At least five (5) years’ experience in the field of public education, including experience in administration and teaching

Knowledge Required

• Thorough knowledge of MA DESE and MIAA rules and regulations regarding athletics
• Knows the range of athletic needs and concerns for the school system
• Excellent managerial and leadership skills
• Skill in developing protocols and procedures to accomplish goals and objectives
• Skilled in developing a positive working relationship with coaches, players and parents
• Skilled in continuously evaluating and improving programs and activities
• Skilled in working collaboratively with other administrators

Duties/Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

SCHEDULING

Develop appropriate schedules with input from coaches (league, non-league, all levels, V, JV, FR & MS

Follow all MIAA requirements for scheduling, rosters and scores

Notify transportation, officials and coaches of inclement weather

Arrange for transportation for all teams to away games

Oversee assignment of officials and process all pay vouchers

Verify officials on arbiter daily for all games

Verify schedules with other schools and league

Coordinate field preparation with Facilities Department

Coordinate rescheduling of games (notify coaches, other team, bus, officials, trainer and facilities)

COACHES

Schedule preseason meeting for coaches and parents to effectively communicate expectations for same

Respond to emails/calls from parents

Respond to any issues that arise; follow up on all concerns

Execute all requirements and submit necessary reports for the following regulations: eligibility, concussion, hazing, Duty to Warn, coaches’ education, CPR/AED certification

RECRUITING, HIRING and PAYROLL

Post all positions

Coordinate hiring process for all positions

Coordinate the recruitment, selection and evaluation of all coaching positions.

Maintain coaches list for each season

Submit coaches list with stipends for first and second half of year to payroll

Submit hiring paperwork (CORI, application) to HR Office

Collect and process officials’ vouchers

Recruit, hire and assign all game staff and site administrators

Submit paperwork for site administrators

Submit paperwork for game staff

BUDGET

Develop, implement and monitor athletic annual budget

TEAM

Collect all equipment and uniform needs

Process all purchase orders

Arrange for the following: practice sites, rain plan, cooperative teams, waivers for middle schools, Form 200 and eligibility.

Direct athletic events and assign site administrators as needed

Comply with all Title IX mandates

Develop and support intramural activities

PERMITS

Oversee schedules and permits for fields and facilities

Coordinate with school facilities regarding permitting and use of fields and facilities

LEAGUE

Attend the following meetings: Dual County League AD, District A, pre/post-season football, pre/post-season basketball

Support coaches in end of season activities

MAINTENANCE

Oversee proper maintenance of Leary Field and Harding Field

Oversee proper maintenance of field and sports equipment

OTHER DUTIES/RESPONSIBILITIES

Through effective communication builds relationships with coaches and the community in general

Demonstrates professional growth and self-improvement

Develops positive school-community relations

Performs other duties as directed by the Superintendent

Salary: Individual Contract

Salary Commensurate with Experience in the range of $140,000-$155,000 for 210 days

Excellent Benefit Package

Exempt

Non-Discrimination Notice: Waltham Public Schools does not discriminate on the basis of race, color, religion, disability, national origin, gender, or sexual orientation.

Waltham Public Schools has partnered with the Massachusetts Partnership for Diversity in Education (MPDE) in our effort to welcome diverse candidates to our school system. We value and prioritize the hiring of educators who bring a wealth of perspectives and experiences to our schools, and who reflect the diversity of the students we serve. MPDE is a collaborative of public school districts with a 40-year uninterrupted history committed to supporting the interest of its members to increase the numbers of teachers of color for their schools by providing recruitment support and related services.