Purchasing Agent I Fire

Position Summary

The Purchasing Agent is responsible for coordinating and managing the procurement of equipment, supplies, and services essential to fire department operations. This role ensures that all purchases comply with department policies, budget constraints, and regulatory requirements. The Purchasing Agent maintains accurate records, liaises with vendors, secures competitive pricing, and ensures timely delivery of necessary materials to support firefighting, emergency response, and administrative functions. Additionally, they assist in inventory management and maintain compliance with municipal, state, and federal purchasing guidelines. This position plays a vital role in ensuring the fire department has the necessary resources to operate efficiently and effectively.

Qualifications

• Education – High school diploma or GED equivalent
• Experience – Experience in purchasing, procurement, or inventory management, preferably within a government or public safety setting; Familiarity with municipal purchasing, procurement, or inventory management, preferably within a government or public safety setting.
• Must have the ability and fortitude to learn medical terminology.
• Must have a valid driver’s license.
• Preferred – Associate or bachelor’s degree in business, supply chain management, or related field.

Essential Job Functions

This list of functions, duties, responsibilities, skills, and physical abilities is not intended to be all-inclusive, and the employer reserves the right to assign additional functions and responsibilities as deemed necessary.

• Reviews purchase requisition forms to ensure they are properly completed and for an appropriate and justifiable need.
• Prepares/verifies, and/or submits purchase requisitions for supplies/equipment, ensuring all required information is accurate, complete, and submitted to the appropriate authority in a timely manner.
• Will promptly issue appropriate equipment and/or supplies as per authorized request, maintaining and updating the inventory log.
• Must maintain a sufficient inventory of required medical supplies, items, and equipment in all supply rooms to ensure availability as needed.
• Establishes and accurately updates vendor files to reflect any activity or changes.
• Conducts adequate research in order to determine the optimum supplier in terms of price, quality, and delivery.
• Dispose of expired medications, according to agency policy, after catalog is taken and recorded.
• Forecast and rotate medical supplies.
• Regular and prompt job attendance.
• Other duties as assigned.

Required Skills

• Requires the ability to speak to convey or exchange information to people; includes issuing and receiving assignments, instructions, and directions.
• Requires the ability to tactfully and effectively interact with the public and with co-workers.
• Requires the ability to record and deliver information, to explain procedures, to issue, and follow verbal and written instructions.
• Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages used within the parameters of the job.
• Requires the ability to add and subtract totals, multiply and divide, use decimals and calculate percentages, to determine weight; compute discount and loss, ratio and proportion.
• Requires the ability to deal with people beyond receiving instructions.
• Must be adaptable to performing under stress when confronted with frequent deadlines.
• Requires the ability to exercise consistent tact and courtesy in frequent contact with various professionals, Sheriff's Office staff, and the general public.

Key Competencies

• Requires the ability to compare and judge the readily observable, functional, structural, or compositional characteristics of records, fleet services, vehicles and equipment, specifications, and contracts.
• Requires ability to read a variety of records, reports, policy and procedure manuals, codes, professional journals, etc., in moderately complex technical terminology.
• Requires the ability to read and interpret warranties, contracts, and specifications.
• Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, and punctuation.
• Requires the ability to communicate effectively in Standard English.
• Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of technical instructions in written, mathematical or diagrammatic form; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.
• Requires the application of principles of influence systems and synthesis functions.

Physical Requirements

• Tasks involve periodic walking and standing.
• Must be able to sit, stand, and bend body forward at waist.
• Must be able to hear and understand communications through a telephone.
• Must have clear vision to view computer monitor.
• Requires the ability to talk and/or hear; (expressing or exchanging ideas by means of spoken words).
• Must be able to lift up to fifty pounds; carry, push, pull or otherwise move objects.
• Requires the ability to coordinate hands and eyes using modern office equipment.
• Requires the ability to differentiate colors and shades of color.
• Must be able to hear and understand communications through telephone and radio.

The Walton County Sheriff's Office is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Walton County Sheriff's Office will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Veterans are encouraged to apply. Pursuant to applicable state and federal law, preference and priority shall be given to certain service members and veterans (including spouses and family members of such service members and veterans), and certain service members may be eligible for a waiver of post-secondary educational requirements as provided in Chapter 295, Florida Statutes.

Job Type: Full-time

Pay: From $38,500.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Salary : $38,500