What are the responsibilities and job description for the Executive Assistant position at Walton Retirement Home Inc.?
Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills and be able to manage multiple tasks efficiently. This role is crucial for ensuring smooth operations within the office and facilitating effective communication between departments. The Executive Assistant will be responsible for a variety of tasks, including office management, project coordination, and event planning.
Duties
- Manage the Outlook Calendar for executives, scheduling appointments and meetings while ensuring optimal time management.
- Coordinate office management tasks to maintain an organized and efficient work environment.
- Assist in project coordination by tracking deadlines, deliverables, and team communications.
- Serve as the front desk representative, greeting visitors and handling incoming calls with professionalism and courtesy.
- Plan and organize corporate events, including meetings, conferences, and team-building activities.
- Perform data entry tasks accurately to maintain up-to-date records and databases.
- Exhibit excellent phone etiquette while communicating with clients, vendors, and internal teams.
- Transcribe meeting notes and other documents as needed to ensure accurate record-keeping.
- Provide general administrative support to executives, including preparing reports, presentations, and correspondence using tools like DocuSign.
Experience
- Proven experience as an Executive Assistant or in a similar administrative role is preferred.
- Proficiency in Microsoft Office Suite, particularly Outlook Calendar for scheduling purposes.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Excellent written and verbal communication skills are essential for this position.
- Familiarity with event planning processes is a plus.
- Experience with data entry and maintaining accurate records is highly desirable.
- Demonstrated ability to handle confidential information with discretion.
If you are a motivated individual who thrives in a dynamic environment and possesses the necessary skills to excel as an Executive Assistant, we encourage you to apply.
Job Type: Full-time
Benefits:
- Health insurance
- Paid time off
Work Location: In person