What are the responsibilities and job description for the Administrative Assistant position at Walton's Funerals & Cremations?
Summary:
Answer inquiries and obtain information for general public, customers, visitors, and other interested parties. Provide information regarding activities conducted at funeral home, location of features within the funeral home, and employees within the organization. Perform routine clerical and administrative functions such as preparing correspondence, scheduling appointments, organizing and maintaining paper and electronic files. The administrative assistant is under the immediate and direct supervision of the location manager
Tasks: (Note: The tasks described herein do not represent a complete listing of possible tasks required in the full scope of an administrative assistant’s duties, but are listed to give a general overview of some of the required tasks associated with the position. The position will be expected to occasionally perform reasonable and related tasks pertaining to general funeral service operations that are not specifically listed.)
- Conduct all duties in compliance with all company policies and procedures, all governmental regulations and generally accepted and applied principles and practices of funeral service.
- Operate telephone to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
- Assist in the daily cleaning, maintenance and organization of the funeral home.
- Receive payment and record receipts for services.
- Perform administrative support tasks such as proofreading, transcribing handwritten information and operating calculators, typewriters and/or computers to work with a variety of documents.
- Greet persons entering establishment, determine nature and purpose of visit and direct or escort them to specific destinations.
- File and maintain records.
- Transmit information or documents to customers, using telephone, computer, mail, company courier or facsimile machine.
- Schedule appointments and maintain and update appointment calendars.
- Analyze data to determine answers to questions from customers or members of the public.
- Provide information about establishment, such as service and viewing/visitation location, employees within the organization or services provided.
- Read and analyze incoming memos, reports, surveys and other correspondence in order to determine their significance and plan their distribution.
- Sort and distribute incoming correspondence, including mail, faxes and email.
- File and retrieve certain documents, records, surveys and reports as authorized by management.
- Greet visitors and determine whether they should be given access to specific individuals.
- Prepare responses to correspondence containing routine inquiries.
- Perform general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work.
Job Type: Full-time
Pay: From $18.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Ability to Relocate:
- Carson City, NV 89706: Relocate before starting work (Required)
Work Location: In person
Salary : $18