What are the responsibilities and job description for the Accounts Payable Assistant position at Ware Malcomb?
Ware Malcomb is hiring an Accounts Payable Assistant in our Irvine Headquarters!
The Accounts Payable Assistant is a key member of the Ware Malcomb Accounting team and is responsible for supporting the daily functions of the Consultants Payable group by providing administrative and office services and implementing administrative procedures and policies. The AP Assistant will work closely with the accounting team to provide a high level of service by processing invoices in a timely manner and proactively resolving invoicing issues.
This is a full-time entry-level position offering growth opportunities within the company.
Accounts Payable Responsibilities:
With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.
Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.
Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!
The Accounts Payable Assistant is a key member of the Ware Malcomb Accounting team and is responsible for supporting the daily functions of the Consultants Payable group by providing administrative and office services and implementing administrative procedures and policies. The AP Assistant will work closely with the accounting team to provide a high level of service by processing invoices in a timely manner and proactively resolving invoicing issues.
This is a full-time entry-level position offering growth opportunities within the company.
Accounts Payable Responsibilities:
- The Accounts Payable Assistant ensures invoices are processed and paid timely and accurately.
- Facilitate payments to vendors and consultants- reviewing invoices for accuracy and resolving discrepancies, obtaining approvals from managers, entering vouchers to appropriate projects and accounts, ensuring timely payments are made.
- Review and process Expense Reports – reconcile expenses to ensure compliance with company policy; ensure proper documentation is provided and correct GL accounts are supports are used.
- Collect credit sard statements from various cardholders and apply appropriate coding to purchase transactions.
- Set up/maintain Vendor database in Deltek Vantagepoint – Collect/verify W-9s and Certificate of Insurance.
- Managing AP inbox - Respond and follow up with internal and external inquiries.
- Assist in preparation of filing Form-1099.
- Collaborate with the accounting team to facilitate a smooth month-end closing process.
- 0-3 years of Accounting/Accounts Payable experience.
- Knowledge of accounts payable and general accounting procedures.
- Excellent attention to details and accuracy needed.
- Excellent organization, prioritizing, communication, and problem-solving skills a must.
- Intermediate proficiency in Microsoft Excel.
- Experience with Deltek Vision/Vantagepoint preferred.
- Bachelor’s degree in Accounting, Business Administration or bookkeeping field preferred.
With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of commercial office, corporate, industrial, science & technology, healthcare, retail, auto, public/institutional facilities and renovation projects.
Ware Malcomb offers the best of both worlds - a small-office, supportive and nurturing work environment with large company resources and support - providing an amazing opportunity for professional growth. Ware Malcomb offers a wellness-focused company culture, competitive salary and overall benefits package.
Ware Malcomb is recognized as an Inc. 5000 fastest-growing private company and a Hot Firm and Best Firm to Work For by Zweig Group!
Salary : $20 - $22
