What are the responsibilities and job description for the EXECUTIVE ASSISTANT position at Ware Malcomb?
Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. https : / / waremalcomb.com / life-at-ware-malcomb /
The role of the Executive Assistant is to provide support for our Executive team and our board as needed. Responsibilities include supporting the key Executive leadership in day-to-day administrative activities. This includes scheduling meetings, managing calendars, events, presentations, client interviews, reports and special projects as needed. Assisting with client / visitor interface, preparation of proposals and overall office policy and protocols.
Your Role
- Schedule team events, meetings, special events, and outings
- Maintain executive calendars and assist with booking conference rooms and equipments for meetings
- Sort / distribute / prepare daily in and outgoing mail through FedEx
- Perform light clerical duties such as data entry, typing, and filing
- Learn office software systems such as Deltek Vantagepoint, OpenAsset, etc.
- May offer some marketing support including assistance in preparing presentations, brochures, marketing collateral and supplies, social media, and other communication tools and initiatives for each office
- Assist with billing / invoicing, expense reports, etc.
- Assist with preparing proposals
- Assist in running project reports from Deltek Vantagepoint
- Help with intake, filing, and distribution of project related material submittals in Newforma
Qualifications
70,000 - $85,000 a year
The compensation range is $70-$85k, plus benefits. Life at Ware Malcomb
The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty / complexity and work location. At Ware Malcomb certain roles are bonus eligible.
Established in 1972, Ware Malcomb is a contemporary and expanding full service design firm providing professional architecture, planning, interior design, civil engineering, branding and building measurement services to corporate, commercial / residential developer and public / institutional clients throughout the world.
With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public / institutional projects.
The firm is also ranked among the top 15 architecture / engineering firms in Engineering News-Record's Top 500 Design Firms and the top 30 interior design firms in Interior Design magazine's Top 100 Giants. For more information, visit www.waremalcomb.com.
Salary : $70,000 - $85,000
