EMIS Data/File Specialist

MINIMUM QUALIFICATIONS:

• High School Graduate or equivalent.
• Knowledge of and ability to demonstrate basic business-related skills.
• Computer literate with various Microsoft applications such as Word, Excel and Access.
• Ability to organize and prioritize tasks in order to effectively work within timeline/deadlines.
• Ability to perform duties requiring strictest confidentiality.
• Excellent communication skills and ability to work cooperatively with other personnel/departments.
• Must have strong analytical ability and demonstrated experience in analysis of data using various software applications, including databases, spreadsheets (Pivot Tables), etc.
• Advanced knowledge of Student Management Software (ProgressBook).
• Specific knowledge and experience with EMIS and State reporting requirements.

ADDITIONAL PREFERED QUALIFICATIONS:

• Associate Degree in Computer Programming/Data Base Management.
• Advanced skills in Microsoft Excel and Access.

SUPERVISION RECEIVED:

Explicit oral and written instructions received from Supervisor or designee for carrying out the operations to be performed.

JOB REQUIREMENTS/DUTIES:

• Prepare and produce custom reports as requested by various administrators and departments.
• Assist in validation of data necessary to correct errors and support the EMIS system by using various computer reports.
• Efficiently analyze and anticipate data reporting needs for State data submissions.
• Review all data files and reports released from the State.
• Monitor student data to ensure accuracy and compliance with State guidelines.
• Maintain and monitor student grading and testing records insuring accurate points for graduation.
• Review CTE classes for correct coding to ensure they are funded.
• Comprehend and apply data reporting rules for EMIS reporting.
• Troubleshoot, investigate, and analyze data reporting errors.
• Communicate student and staff reporting requirements to district administrators and other personnel responsible for collecting and entering data.
• Communicate with other Districts to correct EMIS coding errors that affect our data.
• Review course codes in all buildings to ensure they are coded correctly to comply with teacher certification.
• Generate specific reports as requested by other departments.
• Cross-train in all facets of the department including EMIS and state reporting.
• Assist the Manager of Information Systems with the documentation of EMIS updates to be sent to various buildings and departments affected by the changes.
• Update and monitor the State Standard ID system for assignment of SSID for various EMIS reporting periods. This is done on a daily or weekly basis as needed.
• Assist the Manager of Information Systems with the monitoring of staff, student, testing, discipline, and course reporting.
• Provide help-desk assistance to users in the understanding of computer generated reports and student management software.
• Attend trainings as necessary to support the District in entering EMIS data.
• Provide clerical assistance within the department as required.
• Abide by the rules, regulations, policies and procedures of the Warren City School District Board of Education.
• Perform other relevant duties as may be assigned by the Associate Superintendent, Manager of Information Systems, and/or designated supervisor.

SALARY: Salary Table E, Pay Range V, 260-262 day (52 week) Contract. Salary per negotiated union contract.

Employment upon verification of BCI & FBI background checks, and all other pre-employment requirements are met.

PROCEDURE FOR MAKING APPLICATION:

Current Warren City School Staff: Please send cover letter and resume to the Warren City School District, Office of Human Resources, Attention: Debbie Ball, 105 High Street, N.E., Warren, OH 44481, or via email at debbie.ball@warrencityschools.org, by the closing date indicated above.

External Candidates: Please apply using AppliTrack system through the link attached to this posting or by visiting the Warren City School District website at http://www.warrencityschools.org, click on "Job Opprotunities", then "Apply" next to appropriate Job ID 661 or "Start an application for employment". Once your application is complete and submitted, you will receive a confirmation number.