Program Coordinator Alternative Programs

WARREN COUNTY PUBLIC SCHOOLS

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JOB TITLE: Athletic & Student Activities
Director

JOB CLASS CODE: 7344

CLASSIFIED/CERTIFIED: Classified

CONTRACTED DAYS: Up to 220 Days

REPORTS TO: District Athletic Director

SALARY SCHEDULE: Classified Salary Schedule
FLSA STATUS: Exempt

REQUIRED QUALIFICATIONS
Bachelor’s Degree
Three (3) or more years of athletic administration experience
Demonstrated ability to maintain strong communications, collaborative work ethic, and dedication to student
participation

DESIRED QUALIFICATIONS
Knowledge of KHSAA rules and regulations and fundamentals of various sports and activities in the public school
setting
Ability to read, interpret, apply and explain rules, regulations, policies and procedures with accuracy and
consistency

SCOPE OF RESPONSIBILITIES
Provides leadership and general oversight of the athletic and student activity events of the assigned middle
school/high school sites, while monitoring all aspects of event coordination. Mentors coaches and sponsors and
promotes overall program development within and between the designated middle and high school sites. Serves
as the designated point of contact for athletic and student activity programs, addressing logistical and safety
concerns of student participants, the general student population, and overall school community during such
events. Ensures administrative, game day and overall support of programs without assuming any coaching
responsibilities or positions.

PERFORMANCE RESPONSIBILITIES & EVALUATION CRITERIA
Supervises or provides for supervision of athletic and student activities programs
Coordinates transportation for athletic contests and (student activities as needed)
Communicates with and assists the District Athletic Director with student transfers seeking eligibility
Generates and shares purchase orders, invoices for officials, and other financial forms to school bookkeeper
Applies and assists the District Athletic Director in implementing and reviewing eligibility standards and student
participation processes, to include ensuring a weekly grade check policy, parent consent, and insurance coverage
are in place for all student athletes
Enforces the activity and athletic policies, regulations and rules, and assists in ensuring coaches are teaching
individual fundamental skills, team play, team strategy, sportsmanship and self-control
Secures ticket takers for games and handles emails and scheduling

WARREN COUNTY PUBLIC SCHOOLS

Transfers team schedules to official schedule format to be reviewed by the District Athletic Director for official
release
Creates master schedule for each season (fall, winter, spring) for the designated sites
Ensures maintenance of all team events, to include games/practices/meetings into activity calendar
Maintains a strategy for effective, positive social media
Maintains and monitors schedule for gym and related facilities
Assists with end of year awards and other athletic and student activity student recognitions
Oversees the opening and closing of ticket gates
Ensures all aspects of facilities are properly maintained and remain functional and safe for participants and
spectators
Seeks to increase student involvement through expansion of athletic and student activity opportunities, with
particular emphasis on student participation as students transition from middle school to high school
Assists game officials and provides necessary paperwork
Manages game contests, assists fans, and coordinates security and other services as appropriate
Coordinates supervision of athletic and after-school student activity events, including assignment of game/event
managers to supervise events
Ensures basic takedown and clean up at conclusion of game and other activities occur in a safe and efficient
manner
Conducts ongoing review of athletic budgets, including booster organizations and external support groups
related to athletics who are subject to the accounting procedures for Kentucky school activity funds
Ensures booster and external support groups submit annually required documentation, such as but not limited
to, insurance, 990 tax filings, articles of incorporation/bylaws , etc. within the first 30 days of a new school year
or in advance of initial fundraising event of the school year, whichever occurs first
Ensures accurate annual reporting of athletic equipment inventory
Recommends or assists in recommending the purchase of equipment, supplies and uniforms as appropriate for
the health, safety and welfare of student participants
Performs additional related duties, as assigned, by the District Athletic Director or Superintendent

PHYSICAL DEMANDS
The work is performed by sitting, standing or walking. The work requires the use of hands for simple grasping
and fine manipulations. The work at times may require bending, squatting, crawling, climbing, reaching, with the
ability to lift, carry, push or pull light weights.

TERMS OF EMPLOYMENT
Number of days worked will be determined by the current school calendar adopted by the Warren County Board
of Education. Salary shall be commensurate with adopted classified personnel salary schedule. Leave accrual will
be as stated in Board Policy.

EVALUATION
Performance of this job will be evaluated in accordance with the provision of Warren County Board of Education
policy on evaluation of classified personnel. Evaluations will be conducted by the District Athletic Director or
his/her designee.

WCBOE 04/17/2025

WARREN COUNTY PUBLIC SCHOOLS