Executive Assistant to the President

Warren Wilson College is seeking a highly organized and professional Assistant to provide direct daily support to the President of the College. This pivotal position requires exceptional communication skills and the ability to manage multiple priorities for the Office of the President with grace and efficiency. Key responsibilities include managing the President's travel and calendar, supporting meetings and events, and handling sensitive information with timeliness and discretion. With proficiencies in MS Office and Google Suite as requisites, applicants must have at least one year of previous experience supporting a high level executive, preferably in higher education, and be able to work with utmost professionalism with a broad range of stakeholders from a diverse range of identities and experiences. Additionally, the position requires adeptness in utilizing technology and coordination of meetings and events, ensuring all logistical aspects are handled efficiently and professionally. Please be aware this position is scheduled to work about 30 hours a week. Some irregular evening and weekend hours are required to support College events.

Interested individuals should read further to learn more about the qualifications and job responsibilities for this benefit eligible, exempt position. Applicants are required to submit a resume and cover letter, which includes prior experience working with individuals from a diverse range of identities and experiences. All applications must be received electronically. This position will remain open until filled. Please be aware no relocation assistance is available for this position.

Minimum Qualifications

• Associates degree from an accredited institution.
• One year experience supporting a high level executive position.
• Demonstrated ability to independently perform complex tasks and to prioritize multiple projects.
• Evidence of strong verbal and written communication skills including editorial and proofreading skills.
• Prior experience working with highly confidential information while exercising discretion.
• Demonstrated proficiency with Microsoft Office Suite and Google Suite and video conferencing technology.
• Demonstrated ability to work effectively with people from a diverse range of identities and experiences.

Preferred Qualifications

• Two years of prior experience supporting a key executive.
• One year of experience working in a higher education environment.
• Bachelor's degree from an accredited institution.

Key Responsibilities

• Manages the President's calendar, including the proper sequencing of meetings that reflect the strategic priorities of the President. Ensures the President receives sufficient background and preparation material in a timely manner prior to scheduled meetings.
• Provides administrative support for Board meetings and assists with operational tasks associated with supporting the Board.
• Books travel and prepares detailed travel itineraries, coordinates and arranges conferences, flights, hotels, and ground transportation for the President. Remains on call during travel days, watching for flight cancellations, delays, etc.
• Manages events and meetings hosted by the President, including set up and management of guest lists, logistics, facilities, catering, invitations, and other aspects of Presidential events.
• Provides support for major relationships and initiatives coordinated by the President.
• Assesses inquiries directed to the President, determines the proper course of action, and delegates to the appropriate individual to manage the response.
• Develops and proofreads a wide variety of agendas, minutes, reports, letters and memoranda from rough draft or verbal instruction; independently composes correspondence and other documents in support of the President.
• Serves as welcoming first point of contact for callers and visitors to the President's Office, referring individuals to the appropriate office, if necessary.
• Provides support for major College-wide events, such as Commencement. Orders regalia; tracks attendance of dignitaries, Trustees, and special guests; prepares and obtains briefings; and coordinates cart transportation.
• Provides frequent assistance to members of the Board of Trustees, administrators, faculty, staff, students, alumni, visitors, and various other external constituencies and individuals, in person or over the telephone, demonstrating clear evidence of sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds, and special needs.
• Monitors and manages correspondence on behalf of the President and the President's Office, including management of the office's email account and postal mail, and internal communication.
• Tracks budget usage for the President.
• Represents the college office professionally and respectfully.
• Act as building manager for Ogg Administration Building.
• Other duties as assigned.

Our mission: Warren Wilson College's distinctive approach to education intentionally integrates academics, work, and community engagement to cultivate curiosity, empathy, and integrity. We empower graduates to pursue meaningful careers and lead purposeful lives dedicated to a just, equitable, and sustainable world.

We are committed to a culture of educational access and to ensuring that students and employees from a diverse range of identities and experiences will thrive in this community. We seek and support an academically and culturally diverse faculty and staff with a genuine interest in our innovative approach to education and focus on inclusive excellence, as well as a willingness to fully participate in the life of the College. We welcome applications from individuals who have experience working with diverse student populations.

Warren Wilson College is proud to be an equal opportunity employer.